Assistant Project Manager

3 days ago

Sandakan, Sabah, Malaysia JEZAA LANGIT Full time 100,000 - 180,000 per year
Job Description: Lead Project Coordinator

As the Assistant Project Manager for a construction company, you are responsible for assisting in the planning, coordination, and execution of construction projects to ensure timely completion within budget, scope, and quality standards. You will act as the key liaison between clients, consultants, and the project team, ensuring effective communication, coordination, and documentation throughout all project stages.


1. Project Coordination & Planning

  • Assist the Project Manager in the preparation of project schedules, resource plans, and work programs.
  • Coordinate between consultants, contractors, and clients to ensure design intent and project requirements are clearly understood and implemented.
  • Prepare and update project progress reports, meeting minutes, and tracking sheets.
  • Assist in the preparation and review of tender documents, contracts, and project correspondence.
  • Monitor and follow up on authority submissions and approvals.
  • Identify potential risks or delays and propose mitigation measures to ensure project milestones are achieved.

2. Site & Construction Management

  • Monitor site progress and quality to ensure works are carried out according to approved drawings and specifications.
  • Conduct site inspections and coordinate with consultants, contractors, and suppliers to resolve technical issues.
  • Support the project team in resolving conflicts, site instructions, and variation matters.
  • Track material deliveries, manpower allocation, and overall site productivity.
  • Report any major site issues or deviations from plans to management promptly.

3. Communication & Documentation

  • Serve as the main point of contact for project coordination between all stakeholders.
  • Organize and attend coordination and progress meetings, prepare agendas, and record minutes of meetings.
  • Ensure proper documentation control for drawings, correspondence, reports, and approvals.
  • Maintain accurate and updated project records for easy retrieval and audit purposes.

4. Financial & Contractual Support

  • Assist in monitoring project budgets, cost tracking, and cash flow.
  • Support the Quantity Surveying team in verifying work done and variation claims.
  • Ensure compliance with contract terms and highlight potential cost or scope implications early.
  • Participate in value engineering and cost optimisation discussions where required.

5. Leadership & Team Coordination

  • Lead coordination among the design, procurement, and site teams to ensure alignment on technical and operational matters.
  • Guide junior engineers, coordinators, and site staff on documentation and communication protocols.
  • Foster teamwork and maintain a collaborative working environment between office and site teams.

6. Qualifications & Requirements

  • Bachelor's Degree or Diploma in Civil Engineering, Construction Management, or related field.
  • Minimum 3–5 years of working experience in project coordination or management within the construction or consultancy industry.
  • Strong knowledge of project management principles, contract administration, and local authority procedures.
  • Proficient in Microsoft Project, Excel, and AutoCAD (for coordination purposes).
  • Excellent communication, negotiation, and problem-solving skills.
  • Able to work independently, multi-task, and perform under pressure.
  • Possess own transport and willing to travel to project sites when required.

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