Office Support

22 hours ago

Klang, Selangor, Malaysia Glodon Software Sdn. Bhd. Full time 3,000 - 6,000 per year

Responsibilities:

Admin & Office Support:

  • Coordinate office maintenance includes assets repairs, engage service providers for sourcing and purchasing office goods and services.
  • Handle incoming and outgoing correspondence (emails, calls, courier, mail).
  • Schedule and coordinate internal/external meetings, prepare meeting agendas, minutes, and presentation materials.
  • Organize filing systems (physical and digital) for documents and records.
  • Support basic accounting tasks (invoice processing, collection record, petty cash management).
  • Maintain and update all statutory records, licenses, and business certificates in compliance with local regulations.
  • Liaise with the company secretary for filings, annual returns, board resolutions, and statutory compliance matters.
  • Ensure timely renewal of registrations, permits, and certificates required for business operations.
  • Support audits, inspections, and compliance reviews as required.
  • Handling Asia regional tasks : System maintenance and Standard Guidelines drafting.

Human Resources:

  • Recruitment & Onboarding: Manage end-to-end recruitment process (job postings, screening, interviews, offers). Coordinate onboarding programs and ensure smooth new hire integration.
  • Serve as a point of contact for employee queries and concerns.
  • Support employee engagement initiatives and team-building activities.
  • Maintain employee records and HR database accuracy.
  • Prepare HR letters, contracts, and documentation.
  • Support payroll inputs, leave management, and attendance tracking.
  • Ensure compliance with local labor laws and company policies.

Qualifications

  • Degree in Business Administrative/HR related courses, fresh graduates are welcome.
  • Pro-active, self-motivated and ability to work independently.
  • Highly skilled in multitasking and time management, with a strong ability to prioritize and complete tasks within deadlines.
  • Demonstrates a deadline-driven mindset and consistent delivery under pressure.
  • Strong creativity, problem-solving abilities and communication skills Basic knowledge in Microsoft Office and Excel.
  • Candidates with Mandarin speaking and reading preferred for internal system usage.

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