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Office Assistant

2 weeks ago

Bangsar Kuala Lumpur, Malaysia Baxian (Malaysia) Sdn Bhd Full time 24,000 - 72,000 per year

Job Description

Receptionist Duties (40%)

  • Greet and assist visitors in a professional and friendly manner.
  • Answer and direct phone calls and emails to appropriate personnel.
  • Manage meeting room bookings and ensure readiness for appointments.
  • Maintain a tidy and welcoming reception area.
  • Handle basic inquiries and provide general administrative support.

Office Administration (40%)

  • Manage office supplies inventory and place orders as needed.
  • Coordinate maintenance of office equipment and facilities.
  • Handle incoming and outgoing mail and courier services.
  • Maintain filing systems (physical and digital) and ensure document accuracy.
  • Assist in scheduling meetings and appointments, preparing agendas, and taking minutes.

Corporate Service Assistant (20%)

  • Support the Corporate Services team in preparing statutory documents and filings.
  • Assist in maintaining client records and files are up to date.
  • Communicate with external parties such as regulators, banks, and service providers when needed.

Perform ad hoc task assigned by superior/ management from time to time.

Requirements

  • Minimum STPM/ Diploma in Business Administration or related field.
  • Proven experience in administrative or receptionist roles preferred.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook).
  • Strong organizational and multitasking abilities.
  • Excellent communication skills (verbal and written).
  • Ability to maintain confidentiality and handle sensitive information.
  • Self-starter with positive mind set to work in any challenging situations.