Accounts Assistant

2 weeks ago

Nusajaya, Johor, Malaysia MasterMaths Education Centre Pte Ltd Full time 40,000 - 60,000 per year
Your Role

As an Accounts Assistant, you will play a key part in ensuring smooth financial operations across our centres. You'll support the Accounts Executive and Operations Manager in managing invoices, collections, payments, and accurate record-keeping using Xero.

Key Responsibilities
1. Invoicing & Collections
  • Work closely with Centre Managers to verify and cross-check invoices before release.
  • Create invoices with the Enrolment Team, ensuring accuracy in package details.
  • Record all invoices in Xero and maintain systematic filing via Google Drive/Notion.
  • Send invoices to parents on a monthly or ad-hoc basis.
  • Follow up on late payments and maintain follow-up records professionally.
  • Close invoices for payments received via PayNow or bank transfer.
2. Package Plan Tracking
  • Maintain a database for all student package plans (active, expiring, and renewed).
  • Coordinate with the Enrolment and Operations teams to ensure payment accuracy and timely renewals.
  • Ensure consistency between package details and Xero records.
3. Accounts Payable
  • Verify and process supplier invoices for scheduled and ad-hoc payments.
  • Upload and record all expenses in Xero and Google Drive.
  • Coordinate with the Accounts Executive to ensure timely payments for vendors, rent, and refunds.
  • Raise payments in the bank system for management approval.
  • Maintain accurate payment and supplier transaction records for audit readiness.
4. Payroll & Coaches Fees Support
  • Verify attendance records and calculate monthly payments for freelance coaches and part-timers.
  • Assist in payroll processing through HREasily/QuickHR, ensuring accuracy and timeliness.
  • Coordinate with the Operations Manager for final approvals before payment disbursement.
  • Notify staff and coaches once payments are completed.
5. Refunds & Client Communication
  • Handle refund requests by collecting and verifying client banking details.
  • Process approved refunds, update in Xero, and notify parents upon completion.
6. Administrative & Reporting Support
  • Maintain organized records of all financial correspondences and approvals.
  • Prepare monthly summaries of payables, receivables, and package plan statuses.
  • Support data entry, report generation, and other ad-hoc finance-related tasks.
Requirements
  • Diploma or Degree in Accounting, Finance, or related field.
  • Proficiency in Xero is a must.
  • Knowledge of Microsoft Excel, Google Workspace, and HREasily/QuickHR is an advantage.
  • Detail-oriented, disciplined, and able to meet deadlines.
  • Strong communication and follow-up skills.
  • High integrity and confidentiality in handling financial data.
  • Prior experience in an education or tuition centre environment is a plus.
Why Join Us?
  • Be part of a growing education brand that values precision, learning, and teamwork.
  • Gain exposure to cross-border financial operations (Malaysia–Singapore).
  • Collaborative, supportive work culture with career growth opportunities.
  • Attractive remuneration and staff benefits.
Performance Indicators
  • Accuracy and timeliness of invoices and collections.
  • Efficiency in vendor and payroll processing cycles.
  • Data accuracy in Xero.
  • Responsiveness in client and supplier communications.

  • Accounts Assistant

    3 days ago

    Nusajaya, Johor, Malaysia Hirehub Management Full time 30,000 - 40,000 per year

    Company Background:A leading manufacturer of prefabricated modular data center solutions, specialize in the data center and power systems industry. With R&D facilities in Shanghai and high-end manufacturing plants in Shanghai and Malaysia, it delivers innovative solutions for hyperscale data center projects globally. The company is located in Johor Bahru,...

  • Account Assistant

    3 days ago

    Nusajaya, Johor, Malaysia Instedt Prima Full time 35,000 - 45,000 per year

    Job Responsibilities:Manage and maintain accurate daily, monthly and annual financial records.Prepare financial reports.Oversee student fee collections and payment records.Issue invoices, receipts and perform bank reconciliations.Collaborate with other departments on financial matters and budgeting.Ensure compliance with accounting standards and audit...

  • account assistant

    3 days ago

    Nusajaya, Johor, Malaysia Bespoke Habitat Full time 30,000 - 60,000 per year

    Major Duties And Responsibilities:Responsible for closing of client's books.Work with the team to perform accounts payable and accounts receivable, perform monthly account reconciliations and monitor general ledger transactions.Timely import of sales invoices and assist in collection issues.Timely book in of vendor invoices and ensure proper approval in...

  • Account Assistant

    3 days ago

    Nusajaya, Johor, Malaysia Fraser Place Puteri Harbour Full time 25,000 - 45,000 per year

    Duties and responsibilities1. ReceivingVerify deliveries against purchase order & invoice or delivery order.Ensure specification and quality of goods received meets the standards set by the Hotel.Goods delivered not up to the expectations must be rejected and returned to suppliers with relevant documents.Check invoices/delivery orders received to verify all...

  • Account Assistant

    3 days ago

    Nusajaya, Johor, Malaysia Frasers Hospitality Full time 25,000 - 35,000 per year

    Job PurposeResponsible for the receiving, inspection, and accurate documentation of goods delivered to the hotel including food, beverages, housekeeping supplies, and etc, ensuring all items match purchase orders and meet required quality standards before being accepted into inventory. Additionally, assists in the timely processing and reconciliation of...

  • Admin cum Account Assistant

    3 days ago

    Nusajaya, Johor, Malaysia Sunview Management Services Sdn Bhd Full time 20,400 - 33,600 per year

    Job DescriptionOur company offers 5 working days a week. Job Description:1) Assist with accounting data entry to accounting system2) Prepare and process monthly payroll in an accurate and timely manner.3) Prepare monthly payroll, wages, and statutory submissions (EPF, SOCSO, EIS, PCB, etc.) ; prepare payroll summaries. Ensure compliance with statutory...

  • Project Accountant

    3 days ago

    Nusajaya, Johor, Malaysia Hirehub Management Full time 4,000 - 8,000 per year

    Company Background:A leading manufacturer of prefabricated modular data center solutions, specialize in the data center and power systems industry. With R&D facilities in Shanghai and high-end manufacturing plants in Shanghai and Malaysia, it delivers innovative solutions for hyperscale data center projects globally. The company is located in Johor Bahru,...

  • Account Executive

    3 days ago

    Nusajaya, Johor, Malaysia Hirehub Management Full time 60,000 - 84,000 per year

    Company Background:Our client established in Malaysia, specializes in the assembly and production of photoelectric products. Their primary offerings include laser diode modules, red dot sights, laser measuring and positioning devices, and laser aiming devices. Additionally, the company manufactures core components for laser instruments and tools, such as...

  • Finance Assistant

    15 hours ago

    Nusajaya, Johor, Malaysia Stellar International Group Sdn Bhd Full time

    To manage day-to-day accounting operations and functions, such as data entry to the accounting systemTo prepare asset, liability, and bank reconciliation by compiling and analyze account informationTo document financial transactions by entering account information correctly and accuratelyTo reconcile financial discrepancies by collecting and analyze account...

  • Account Executive

    3 days ago

    Nusajaya, Johor, Malaysia EPG ENGINEERING SYSTEM SDN. BHD. Full time 60,000 - 80,000 per year

    Review employee expense reports, supplier invoices, and related vouchers to ensure they are legal, compliant, and in accordance with company policy.Confirm that expenses are correctly categorized (e.g., administrative expenses, travel expenses, sales expenses, etc.).Prepare accounting vouchers and post entries promptly and accurately.Follow up on accrued and...