Executive, Sales Administration

9 hours ago

Malacca, Melaka, Malaysia MTD Group Full time 20,000 - 100,000 per year

Executive, Sales Administration

Job Objective

The Executive, Sales Administration is responsible for supporting the sales team by managing administrative tasks, preparing documentation, coordinating communication, and ensuring smooth day-to-day operations to drive overall sales efficiency.

Key Responsibilities

  • Responsible for sales administration processes and performance by ensuring that documentation and records are properly organized and comply with procedures and policies related to credit control, sub-sales, financing, loan documentation and vacant possession.
  • Focus on purchaser's SPA signing dates, loan application status and operational matters within the sales environment and ensure delivery of functional services.
  • Attend to calls and enquiries from purchasers, end-financier, solicitors and intra-department for co-ordination.
  • To generate billings within stipulated timeframe upon receipt of architect's certificates.
  • To follow up with lawyers/purchasers/banks on status of loan doc for timely collection.
  • To send reminders after billings are due for payment.
  • Maintain an up to-date aging reports and reconciliation report for receivables balances.
  • To generate and send interest on late payment and miscellaneous billings, if any, together with statement accounts quarterly.
  • Responsible to key in daily transaction into IFCA system and generate receipts.
  • To check loan documents and memorandum of transfer before sending to management for execution.
  • Participate during weekend official launch events when required.

Work Arrangement

  • Location: Taman Tasik Utama, Ayer Keroh, Melaka
  • Status: Permanent
  • Working Days: 5 ½ days per week (alternate Saturdays)
  • Working Hours: Flexible

Qualifications & Requirements

  • Bachelor's Degree in Sales, Business Administration or a related field.
  • Minimum 2 years of experience in sales.
  • Team player with the ability to work independently with minimal supervision.
  • Strong interpersonal, communication, and organizational skills.
  • Fluent in English and Bahasa Malaysia.
  • Focused, self-motivated, and independent.
  • Experience in managing IFCA system is an added advantage

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