Purchasing Executive

2 days ago

Skudai Johor, Malaysia V8 Hotel (Viva Bestari Inn Sdn Bhd) Full time 60,000 - 80,000 per year

At VIVA BESTARI INN SDN BHD, we are committed to driving operational excellence and sustainable growth. We are currently seeking an analytical and proactive Purchasing Executive to join our dynamic operation team and support the company's strategic objectives.

As the Purchasing Executive manage an organization's procurement activities to acquire needed goods and services by sourcing suppliers, negotiating prices and overseeing deliveries. Your responsibilities include ensuring on-time deliveries, managing inventory and maintaining supplier relationships, which require strong negotiation, market analysis and organizational skills.

Key Responsibilities & Accountabilities

  1. Procurement & Sourcing

  2. Source, evaluate, and select reliable suppliers and vendors for materials, merchandise, and services.

  3. Request quotations, compare pricing, and negotiate contracts to ensure cost savings without compromising quality.

  4. Order Management

  5. Issue purchase orders (PO) and ensure timely delivery of goods and services.

  6. Monitor inventory levels to avoid stockouts or overstocking.

  7. Supplier Relationship

  8. Maintain and build strong relationships with suppliers to ensure consistent supply and favorable terms.

  9. Handle supplier performance evaluation and resolve delivery or quality issues.

  10. Documentation & Compliance

  11. Maintain accurate records of purchasing activities, supplier agreements, and pricing databases.

  12. Ensure all purchases comply with company policies and industry regulations.

  13. Cross-Department Coordination

  14. Collaborate closely with production, warehouse, and finance teams to align purchasing activities with operational needs.

  15. Provide timely updates on order status and any potential delays or risks.

Requirement

  • Requirements & Qualifications

  • Diploma/Degree in Business Administration, Supply Chain Management, or a related field.

  • At least 2 years of working experience in purchasing, procurement, or supply chain.
  • Strong negotiation, communication, and vendor management skills.
  • Good knowledge of procurement processes, sourcing strategies, and cost analysis.
  • Proficient in Microsoft Office (Excel, Word, PowerPoint) and purchasing/ERP systems.
  • Detail-oriented, analytical, and able to work under pressure to meet deadlines.
  • Strong integrity, accountability, and ability to work independently as well as in a team.

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