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senior hr and admin executive

2 weeks ago

Simpang Empat, Perak, Malaysia ECA ADVANCED SOLUTIONS SDN BHD Full time 60,000 - 120,000 per year

Responsibilities and Authorities

Business / Management Activity(ies)

  • Maintain HR operational documents eg. Employee Handbook, Standard Operating Procedures, Policies and Guidelines, Service Agreements, Contracts of Employment, etc
  • Recruitment activities from screening, shortlisting, interviewing, selection, to offering, preparation and administering the signing of contracts
  • On-boarding and induction activities
  • Off-boarding process
  • Manage monthly payroll processing, including overtime (OT), allowances, deductions, and statutory contributions
  • Manage HR operations such as preparing and maintaining of personal files and records, tracking of service confirmation, contract expiry, etc
  • Manage holiday calendars and leave balance
  • Support employee engagement activities in the Company
  • Assist to prepare monthly management manpower reports
  • Assist to compute manpower indicators and conduct data analysis for management update/decision making
  • Assist HR Manager with training activities and projects. Liaise with training provider and HRD Corp.
  • Compliance with all government divisions
  • Prepare presentation slides for necessary agendas.
  • Assist in any other tasks assigned

People Management Activity

  • Providing clerical and administrative support to Human Resources team
  • Implement effective sourcing, screening and interviewing techniques
  • Manage employees' grievances and escalate if necessary to Superior
  • Deal with employee requests regarding human resources issues, rules, and regulations
  • Determines and recommends employee relations practices necessary to establish a positive employer-employee relationship and promote a high level of employee morale and motivation
  • Manage medical claims and clearance for employees

Safety & Health

  • Ensure that the organization invests in a proactive safety culture, training and practice.
  • Proper monitoring and updating of a safety program and safety related policy and procedures.
  • Coordinate Safety Committee and perform Osh Coordinator role.

Candidates must have at least a Diploma, Bachelors Degree in Human Resource Management, Business Administration, or the equivalent

To be successful in this role, you will need:

  • Minimum 3 years of experience in all aspects of HR roles
  • An excellent understanding of Malaysian Employment Act and Labour Law
  • Familiar with Safety and 5S
  • Strong leadership, management and communication skills
  • A disciplined mentality to implement company policy and changes
  • Proficient and trustworthy in handling sensitive and confidential matters; Good computer literacy
  • Excellent command of both spoken and written Chinese, English and Bahasa Melayu.
  • Team player with good problem solving skill, result driven and proactive quality.

Job Types: Full-time, Permanent

Pay: RM4, RM6,500.00 per month

Benefits:

  • Free parking
  • Health insurance
  • Maternity leave
  • Opportunities for promotion
  • Professional development

Ability to commute/relocate:

  • Simpang Ampat (14100, South Seberang Perai, Penang): Reliably commute or planning to relocate before starting work (Required)

Experience:

  • Human Resources: 2 years (Preferred)

Language:

  • Mandarin (Required)
  • Bahasa (Preferred)

Work Location: In person