Senior HR Executive

3 days ago

Bandar Puchong Jaya, Selangor, Malaysia ZERO HEALTHCARE SDN. BHD. Full time 4,500 - 6,000 per year

Job Summary

We are seeking a highly skilled and proactive Senior HR Executive with strong hands-on experience in payroll management and deep familiarity with the InfoTech HR & Payroll System. In this role, you will oversee end-to-end payroll processes for both local and foreign employees, ensuring accuracy, efficiency, and full compliance with Malaysia's statutory requirements. You will also manage core HR operations, employee relations, and maintain comprehensive HR documentation

Job Scope:

1. Payroll Processing

  • Manage and process monthly payroll for both local and foreign employees.
  • Compute salaries, overtime, allowances, deductions, bonuses, and commissions in accordance with statutory requirements.
  • Ensure all payroll calculations comply with employment contracts, company policies, and legal regulations.
  • Administer employee benefits, including medical coverage, allowances, leave, and claims.

2. Statutory Compliance

  • Ensure timely submission of all statutory contributions and filings (EPF, SOCSO, EIS, LHDN).
  • Keep updated with labour laws, payroll regulations, and statutory changes to ensure full compliance.

3. Employee Records & Documentation

  • Maintain accurate payroll records, attendance, leave data, and employee timesheets.
  • Update and manage employee master data for new hires, resignations, and salary revisions.
  • Generate payroll-related reports for management, finance, and audit requirements.

4. Reporting & Analysis

  • Prepare payroll summaries and management reports, including headcount, overtime, and payroll cost analysis.
  • Support budgeting and forecasting activities related to payroll expenses.

5. Payroll System Management

  • Maintain and update payroll systems (e.g., Info Tech or other relevant platforms).
  • Ensure accuracy, data integrity, and confidentiality of payroll information.
  • Identify and implement process improvements to enhance payroll efficiency and accuracy.

6. Employee Relations

  • Attend to employee enquiries and provide guidance on HR policies and procedures.
  • Handle disciplinary matters, including issuing warning letters, conducting counselling, and maintaining documentation.
  • Assist in resolving workplace issues and conflicts in a professional and confidential manner.

7. HR Operations & Administration

  • Support day-to-day HR operations to ensure smooth departmental functions.
  • Maintain and update employee files, HR records, and relevant documentation.
  • Prepare HR letters, memos, and official correspondence.
  • Ensure HR policies, SOPs, and related documents are regularly reviewed and updated.

8. Ad-hoc HR Support

  • Collaborate with HR and Finance teams on matters related to compensation, benefits, and statutory compliance.
  • Provide support for any other HR initiatives or tasks as required.

Requirements

  • Minimum 3–5 years of HR experience, preferably in payroll and HR operations.
  • Strong attention to detail and high accuracy in payroll processing.
  • In-depth knowledge of Malaysia payroll laws and statutory compliance.
  • Proficiency in payroll systems (especially Info Tech).
  • Excellent communication skills to manage employee queries and coordinate with internal teams.
  • Ability to handle cross-border payroll operations and adapt to varying statutory requirements.

Employee Benefits:

  • EPF, SOCSO, and EIS contributions
  • Annual Leave & Medical Leave
  • Medical Claim
  • Dental Claim
  • Birthday Leave
  • Yearly Performance Bonus
  • Unlimited Snacks & Drinks in the Pantry

Salary: RM 4,500 - RM 6,000

Working Hours: Monday to Friday (9am-6pm)

Location: NO. 16B & 16C (2nd & 3rd Floor), JALAN TEMPUA 2A, BANDAR PUCHONG JAYA, 47100 PUCHONG, SELANGOR

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