Operation Admin Executive

7 hours ago

Kampong Baharu Balakong, Selangor, Malaysia EPS Consultants Full time 40,000 - 70,000 per year
  • Provide operational and administrative support for the movement, and delivery of heavy machinery.
  • Liaise with government agencies including DOSH, PUSPAKOM, JPJ, and others to schedule inspections and ensure compliance.
  • Preparing handover checklists, warranty documents, and user manuals
  • Recording the delivery date to determine the official warranty start date
  • Ensuring all documentation is filed and updated in the internal system
  • Key in and manage accurate data records in the internal system (inventory, delivery, service schedules, etc.)
  • Process documents in accounting system such as invoices, quotations, and petty cash claims; track and file inspection reports.
  • Manage correspondence, including handling phone calls, emails, and written communication in a timely and professional manner.
  • Act as a liaison between departments to ensure smooth communication, better workflow, and task coordination.
  • Work closely with internal teams to ensure timely completion of tasks and effective communication.
  • Arrange courier services for document dispatches, spare parts, and handover materials as needed.
  • Monitor and report delivery/inspection progress to the operations team and management.
  • Perform any ad hoc tasks assigned by superior to support day-to-day operational needs.
  • Troubleshoot and ensure day-to-day tasks are executed smoothly and promptly.

Requirements

  • Nationality: Malaysian
  • Working Hours: Able to work on alternate Saturdays to ensure smooth business operations (1st & 3rd Saturday every month)
  • Language Proficiency: Fluent in Mandarin (spoken and/or written)
  • Experience: Minimum 1 year of experience liaising with government agencies such as DOSH, PUSPAKOM, and JPJ
  • Skills:
    • Ability to multitask effectively
    • Strong communication skills, including handling phone calls, emails, and written correspondence in a timely manner
  • Professionalism: Must demonstrate a good professional attitude and manner

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