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Admin Assistant

2 weeks ago

Klang, Selangor, Malaysia IDEAL GEMILANG RESOURCES SDN BHD Full time 12,000 - 36,000 per year

Key Responsibilities:

Administrative Support

  • Manage office operations including filing, correspondence, document preparation, and record-keeping.
  • Handle incoming calls, emails, and inquiries from clients, vendors, and internal departments.
  • Maintain and update company databases, transport logs, and driver attendance records.
  • Prepare delivery orders, job sheets, invoices, and other transport-related documents.
  • Monitor drivers' daily activities, fuel usage, and trip reports.
  • Support in maintaining vehicle service and maintenance records.
  • Ensure all transport-related permits, insurance, and licenses are up to date.
  • Prepare monthly reports on transport performance, vehicle utilization, and administrative expenses.
  • Assist in compliance with safety and regulatory requirements for transport operations.
  • Support HR and finance in processing attendance, claims, and petty cash reimbursements.
  • Order and manage office and logistics supplies.
  • Provide general administrative support to management and other departments as needed.

Requirements

  • Education: Minimum Diploma in Business Administration, Logistics, or related field.
  • Experience: 1–3 years of experience in administrative or logistics coordination roles (preferably in transport or haulage industry).
  • Skills:
  • Proficient in MS Office (Excel, Word, Outlook).
  • Strong organizational and multitasking abilities.
  • Good communication and interpersonal skills.
  • Basic knowledge of transport operations and documentation.
  • Personal Attributes:
  • Detail-oriented, reliable, and proactive.
  • Able to work independently and under minimal supervision.
  • Team player with a positive attitude.

Job Types: Full-time, Fresh graduate

Pay: RM1, RM3,000.00 per month

Benefits:

  • Opportunities for promotion
  • Professional development

Work Location: In person