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Special Officer to Company Director

2 weeks ago

Kuala Lumpur, Kuala Lumpur, Malaysia Staffing Services Full time 50,000 - 80,000 per year

KEY SCOPES

1. Executive Support

  • Manage and coordinate the Director's calendar, appointments, meetings and travel arrangements.
  • Prepare materials, agendas and minutes for internal and external meetings and ensure action items are tracked and addressed.
  • Proactively follow up on tasks, projects and issues on behalf of the Director to ensure timely updates and completion.

2. Strategic & Confidential Assistance

  • Handle highly confidential matters and sensitive information with discretion and integrity.
  • Support the Director in decision making by researching, drafting and reviewing documents and gathering relevant information.
  • Assist in the planning, execution and monitoring of strategic initiatives.
  • Support the Director in monitoring project timelines and milestones to ensure alignment with strategic goals.

3. Stakeholder Communication

  • Serve as a liaison between the Director and internal/external stakeholders.
  • Draft professional correspondence, reports and presentations as required.
  • Manage communication flow to and from the Director to ensure timely responses.

4. Administrative Coordination

  • Support coordination between departments as directed by the Director.
  • Monitor and track progress of key projects or tasks delegated by the Director.
  • To follow up and compile the necessary documentation for Directors and Shareholders review and signatory.
  • Maintain well-organized filing systems for quick retrieval of important documents.

5. Operational Oversight

  • Assist in reviewing key reports, proposals and documents before presentation to the Director.
  • Support in managing company-wide communications and announcements from the Executive Office.
  • Represent the Director in selected meetings or functions when delegated.

6. Others

  • Perform any other duties and responsibilities as specified when required by the management/ Director.

KEY REQUIREMENTS

  • Degree in Business Administration, Management, Communications or related field.
  • 5 years as Special Officer OR in a similar executive support OR strategic role with experience supporting Directors or C-level executives.
  • Excellent verbal and written English communication skills
  • High level of professionalism, discretion and confidentiality
  • Strong organizational with strong follow-up and time management abilities
  • Experience in comprehensive administration support such as office management, event organization & travel management.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Flexibility in working hours is required, including availability beyond standard working hours i.e. 24 hours standby, including weekend.
  • Immediate availability is added advantage but not mandatory.
  • Permanent vacancy based in KL.

Job Type: Permanent

Pay: RM10, RM15,000.00 per month

Application Question(s):

  • Hi, do you have property/construction industry exposure? Any prior role experience required you to represent the boss to monitor/update multiple departments' on project status ?

Work Location: In person