Assistant Officer
2 days ago
Responsibilities
· Full spectrum of training includes training arrangements not limited to maintaining and updating employee training records, attendance lists (TAL)and learning databases.
· Prepare and organize HRD Corp documentation, claim submissions and audit files.
· Coordinate logistics and communication with training vendors and participants.
· Support trainer sourcing, post-training evaluations (TEF, ITEF), and ISO-related record maintenance.
· Issuing training memorandums, calendar reminders, and setting up training databases into relevant training system e.g. Boss i-Net / Rymnet.
· Continuous update on daily toolbox for Beranang and Sg Petani Plant, following up on OJT (On Job Training) progress.
· Maintain and assist in updating the legal and expatriate documentation database or paperwork whenever required.
· Track contracts/ licenses renewal, expiry dates and follow-up correspondences.
· Prepare preliminary drafts, summaries and supporting documents for internal and external submissions.
· Assist in filing, document control and compliance record maintenance for security, disciplinary (non-executive and below only) and legal matters.
· Any other job function assigned, and new responsibilities may be added as and when necessary, from time to time.
Qualifications & Experience Requirements
Academic Requirement:
- Diploma or Bachelor's Degree in Human Resource Management, Business Administration, or related field.
- Additional HR-related certifications (HRDF/HRD Corp, ISO, etc.) will be an added advantage.
Experience:
- Minimum 1–2 years of working experience in Human Resources, preferably in Training & Development / HR administration.
- Hands-on experience in handling training coordination, vendor management, and record/database maintenance is preferred.
- Experience with HRD Corp claim submission, documentation, and audit compliance is an added advantage.
- Prior exposure to HR systems such as Boss i-Net, Rymnet, or other HRIS platforms will be highly valued.
Skills & Competencies:
- Strong organizational and administrative skills with high attention to detail and accuracy.
- Proficient in MS Office applications (Excel, Word, PowerPoint).
- Ability to maintain strict confidentiality with sensitive employee information.
- Good communication and interpersonal skills with the ability to interact with different levels of stakeholders.
- Able to work under pressure, manage multiple tasks, and meet tight deadlines.
- Independent, responsible, proactive, and willing to learn.
- Strong sense of initiative, responsibility and teamwork.
Working location: Beranang, Selangor.
Note: 5.5 days' work week
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