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Executive Assistant

2 weeks ago

Puchong New Village, Malaysia IMPACT INTEGRATED Full time 60,000 - 120,000 per year

Executive Coordination and Support

- Provide proactive administrative support to the CEO to ensure effective execution of priorities and strategic goals.

- Manage the CEO's schedule, meetings, and travel with accuracy and foresight.

- Prepare and review all correspondence, reports, and presentations for quality and completeness.

- Anticipate and fulfill the CEO's information and logistical needs through research and timely coordination.

- Uphold confidentiality and professionalism in handling sensitive matters.

Communication, Information Flow, and Departmental Alignment

- Act as the main communication link between the CEO's Office and internal divisions to ensure clear directives and monitored progress.

- Coordinate with department heads to align priorities, project milestones, and key management decisions.

- Manage preparation of internal reports and updates to provide the CEO with accurate, concise information.

- Ensure all CEO communications are clear, consistent, and professional.

- Maintain strong information governance through organized filing, version control, and document tracking.

Ministry Liaison and Stakeholder Management

- Serve as the main liaison between the CEO's Office and the Ministry of Youth and Sports (KBS), managing official communications and reporting.

- Support the CEO in fostering strong relationships with KBS, government bodies, the Board, sponsors, and partners.

- Represent the CEO's Office in follow-ups with ministry and external stakeholders to maintain alignment and credibility.

Board and Governance Support

- Coordinate and support Board and Committee meetings, including scheduling, agendas, and minutes.

- Work with the Company Secretary to ensure governance and statutory compliance.

- Monitor and report follow-up actions from meetings to the CEO.

- Maintain accurate, organized, and confidential Board documentation.

Special Projects and Operational Excellence

- Lead or support special projects assigned by the CEO, ensuring timely, efficient, and impactful delivery.

- Prepare detailed project briefs, reports, and evaluations to support strategic decisions.

- Improve workflows and administrative systems for greater efficiency and governance.

- Manage the CEO's travel, briefings, and logistics to ensure full preparation for engagements.

- Support the CEO's welfare and safety with discretion and professionalism.

Professional Integrity and Representation

- Maintain the highest standards of ethics, confidentiality, and discretion in all matters.

- Represent the CEO's values and professionalism as a trusted point of contact.

- Ensure all outputs from the CEO's Office demonstrate integrity, diligence, and alignment with Impact Integrated's mission.