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Admin Executive

2 weeks ago

George Town, Penang, Malaysia Agilistic Solutions Sdn. Bhd. Full time 40,000 - 80,000 per year

Job Descriptions:

  • Oversee daily office operations and ensure smooth administrative functions.
  • Manage and organize a full range of administrative duties including documentation, filing, record management and correspondence.
  • Liaise with clients and partners from China in administrative matters.
  • Prepare, manage and translate official documentations such as confidential documents and reports from Mandarin into English.
  • Handle correspondence, emails, phone calls and inquiries in Mandarin and English professionally.
  • Arrange and manage meetings, schedules and travel arrangements for associates.
  • Prepare meeting agendas, take minutes and follow up on action items.
  • Maintain inventory of office supplies, stationery and equipment.
  • Assist in HR related tasks such as recruitment coordination, onboarding and employee record maintenance.
  • Organize and support company events, associate activities and training sessions.
  • Draft internal announcements, memos and assist in company communication.
  • Ensure compliance with company policies, procedures and administrative standards.
  • Monitor and follow up on administrative requests and tasks across different entities to ensure timely completion.
  • Coordinate and support daily administrative operations with other subsidiary companies.
  • Maintain confidentiality and ensure proper documentation flow within the organization and subsidiaries.
  • Continuously identify areas for administrative improvement and suggest efficient solutions.
  • Perform ad hoc tasks and other duties as assigned by the Management.

Requirement:

  • Diploma or Degree in Business Administration, Management or related field.
  • Excellent command of Mandarin and English in both written and spoken are mandatory.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint) and digital communication tools.
  • Strong administrative, organizational, time management and multitasking abilities.
  • Responsible, reliable and detail oriented with a positive working attitude.
  • Fresh graduates are encouraged to apply and training will be provided.