Human Resources Executive

1 day ago

Bayan Lepas, Penang, Malaysia Total Group Full time 40,000 - 80,000 per year

Role Description

  • Manage end-to-end recruitment processes: job posting, shortlisting, interviewing, and onboarding.
  • Prepare offer letters, employment contracts, and handle new hire orientation.
  • To handle monthly payroll processing, distributing payslip, update and data compilation for HR related reports such as attendance, overtime, leave, payroll, medical, lateness and etc.
  • Responsible for preparing new employee associated documents as required i.e., Form CP22, CP22A, TP1, TP3 for payroll related matters.
  • Prepare and submit Form E, Form EA, and related income tax forms for both company and clients.
  • Responsible for updating company HR records, organization chart and employee handbook to align with local statutory requirements and changes. To prepare and circulates all the HR memos, policies, forms, letters relating to HR functions.
  • To monitor employee's daily attendance record via our attendance system, and leave management system to ensure employees leave record are correctly updated for payroll computation.
  • Update, maintain and filing of employee records in an employee's personal file.
  • Handle employee grievances, disciplinary issues, and conflict resolution professionally.
  • Identify training needs and coordinate internal/external training programs.
  • To assist in General Human Resources functions and General Office Administration.
  • Coordinating in the Company Event activities such as the Annual Dinner, CNY, Team Building, Off-Peak Celebration, Christmas arrangement and etc.
  • Any other tasks assigned by the Superior / Management from time to time.

Qualifications

  • Candidate must possess at least SPM or Professional Certificate, Diploma, Bachelor's Degree in Human Resources / Business Administrative / Management or equivalent.
  • Good command of Microsoft Office tools (Word, Excel and PowerPoint).
  • Meticulous, independent, and able to manage multiple clients or tasks efficiently.
  • Able to handle multi-tasking role and uphold confidential matters.
  • At least 1 year of experience in HR and payroll functions.
  • Excellent written and oral communications in English, Bahasa Malaysia and Mandarin.
  • Experience in an accounting or professional services firm is a strong advantage.
  • Strong communication, organizational, and problem-solving skills.
  • Comprehensive understanding of local labor laws and regulations.
  • Relevant certifications in HR practices and experience in talent acquisition are a plus.

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