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Executive Administration

2 weeks ago

Kuala Lumpur, Kuala Lumpur, Malaysia OSK Group Full time 30,000 - 60,000 per year

This role will be responsible for performing a variety of administrative duties to support and ensure the smooth day-to-day operation of the Project Department.

Your tasks & responsibilities will be to:

  1. Act as the administration point of contact between the executives and internal/ external clients.
  2. Attend to all types of correspondence. Sort and distribute incoming mail and record outgoing mail.
  3. Schedule appointments and meetings and ensure proper notification is given.
  4. Answer, screen and direct incoming calls and make outgoing calls for the department.
  5. Set up and maintain a proper and accurate filing and record system.
  6. Compile reports and submit to various departments and other relevant authorities.
  7. Perform general administrative duties.
  8. Arrange office stationeries for the department and maintain office equipment of the department.
  9. Photostat, fax and distribute memos/ documents to relevant departments.
  10. Compile and submit monthly expenses claim and follow up with Finance Department for payment
  11. Assist in preparing and updating launching materials. Assist in Sales Launching as and when required.
  12. Carry out any other duties as and when instructed by the Management from time to time.

To be eligible for this role, you will require :

  1. Bachelor's Degree in Business Administration, Office Management, or related field
  2. Fresh graduates are encouraged to apply OR minimum 1 year of administrative experience in a project or construction environment is an added advantage
  3. Proficient in Microsoft Office (Word, Excel, PowerPoint) and basic documentation management.
  4. Strong organizational and coordination skills, with attention to details.
  5. Good communication and interpersonal skills to liaise with internal departments and site teams..
  6. Able to handle multiple tasks and work under minimum supervision.
  7. Adaptable to tight deadlines and a fast-paced environment.

What we offer :

  1. An opportunity to work with a reputable and leading property developer in Malaysia.
  2. Competitive remuneration with comprehensive benefits.
  3. Hands-on experience with exciting projects.
  4. Opportunities for career growth and learning.