Personal Assistant to Deputy CEO

6 hours ago

Petaling Jaya, Selangor, Malaysia MGB BERHAD Full time $30,000 - $60,000 per year

Job Responsibilities

  • Provide high-level administrative and executive support to the Deputy CEO, managing daily schedules, meetings, and correspondence.
  • Coordinate and prioritize incoming requests, emails, calls, and other communications on behalf of the Deputy CEO.
  • Arrange and manage travel plans, accommodations, and itineraries, ensuring smooth and efficient travel logistics.
  • Prepare and review documents, presentations, reports, and briefing materials for meetings and strategic discussions.
  • Act as a liaison between the Deputy CEO and internal teams, stakeholders, and external partners to ensure seamless communication.
  • Organize, schedule, and follow up on meetings, including board meetings, management discussions, and client appointments.
  • Conduct research and gather information for decision-making or reporting.
  • Handle confidential and sensitive information with discretion and professionalism.
  • Anticipate the Deputy CEO's needs and proactively manage tasks to optimize time and productivity.
  • Support special projects, events, and initiatives as directed by the Deputy CEO.

Requirements

  • Candidate must possess a Bachelor Degree or equivalent in Business Administration, Management, or any related field.
  • Minimum of 3 to 5 years of experience as a Personal/Secretary Assistant, preferably supporting senior management.
  • Strong written and verbal communication skills in Bahasa Malaysia, English and Mandarin.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
  • High level of discretion and integrity in handling confidential information.
  • Proactive, detail-oriented, and able to work independently in a fast-paced environment.

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