Account Assistant

3 days ago

Nusajaya, Johor, Malaysia Fraser Place Puteri Harbour Full time 25,000 - 45,000 per year

Duties and responsibilities

1. Receiving

  • Verify deliveries against purchase order & invoice or delivery order.
  • Ensure specification and quality of goods received meets the standards set by the Hotel.
  • Goods delivered not up to the expectations must be rejected and returned to suppliers with relevant documents.
  • Check invoices/delivery orders received to verify all information and calculations are correct.
  • Follow up with Purchasing on outstanding/overdue POs.
  • Post invoices/delivery orders received for the day into system the same day.
  • Issue stock based on issuing schedule & requisition form.
  • Post stock requisition in system.
  • Replenish stock when stock level is low.
  • Arrange stocks in safe and systematic way to ensure easy access during inventory & routine store requisitions.
  • Conduct month-end stock take.

2. Accounts Payable

  • Review and process supplier invoices for accuracy and proper authorization.
  • Match invoices with purchase orders and delivery receipts.
  • Input accurate invoice data into the accounting system.
  • Assist in prepare payment runs and ensure timely payments to vendors.
  • Resolve any discrepancies with vendors in coordination with Purchasing department.
  • Maintain accurate and organized accounts payable records.
  • Assist with month-end closing activities and reconciliations

General Upkeep

  • Ensures all files and reports are properly filed for internal and external purpose. All filing is to be kept current.
  • Monitor stock level to ensure smooth supply.
  • To prepare monthly report for month-end closing.
  • Effective communication with all relevant departments in all levels.
  • Willing to work a flexible schedule in order to accomplish all major responsibilities and tasks.
  • Any other ad-hoc duties by superior or HOD.

Qualifications, experience and skills

  • Education: Diploma/Degree or equivalent certificate
  • Experience: 1 year of related experience in similar industry
  • Fresh Graduated are welcome
  • Familiarity with MS Office applications and email functionalities, particularly MS Excel or Access and ability to generate reports using Pivot Table and work with large data sets
  • Ability to adapt to company systems for daily operations and communications
  • Strong attention to detail and accuracy
  • Basic computer skills

Required competencies

  • Proactiveness
  • Team player spirit
  • Sense of ownership/ responsibility over own work
  • Problem solving attitude
  • Excellent interpersonal and communication skills
  • Attention to detail

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