Senior Executive Human Resources

2 days ago

Kuala Lumpur, Kuala Lumpur, Malaysia Signature Alliance Group Berhad Full time 48,000 - 192,000 per year

Designation: Senior HR Executive

Location: HQ, Kuchai Lama

Reporting to: Senior HR Manager

1. Position Summary

The Senior Human Resources Executive (Generalist) is responsible for managing and executing key HR functions covering payroll administration, performance management, employee relations, training and development, and HR operations. This role ensures compliance with employment laws, supports HR policies implementation, and contributes to maintaining a positive and productive work environment.

2. Key Responsibilities

A. Payroll & Statutory Administration

  • Handle end-to-end monthly payroll processing with accuracy and confidentiality.
  • Ensure timely submission and compliance with statutory contributions (EPF, SOCSO, EIS, HRD Corp, PCB, Zakat, etc.).
  • Manage and reconcile monthly payroll reports, overtime claims, allowances, deductions, and leave encashment.
  • Maintain and update employee records related to attendance, leave, and salary movements.
  • Liaise with Finance Department for payroll disbursement and related reporting.
  • Stay updated on Malaysian labor and statutory changes that impact payroll and advise management accordingly.

B. Performance Management

  • Support the implementation and monitoring of the company's performance management system (KPI / KRA / OKR frameworks).
  • Coordinate appraisal cycles, ensure timely completion of evaluations, and consolidate performance results.
  • Work with HODs to identify performance trends, training needs, and development plans.
  • Support reward and recognition initiatives based on performance outcomes.

C. Learning & Development

  • Conduct training needs analysis (TNA) in collaboration with department heads.
  • Coordinate internal and external training programs and maintain training calendars and attendance records.
  • Monitor post-training effectiveness through evaluations and feedback tracking.
  • Prepare HRD Corp claims and ensure all documentation complies with requirements.

D. Employee Relations & Engagement

  • Serve as the first point of contact for employee grievances and HR-related inquiries.
  • Assist in handling disciplinary matters, counseling sessions, and documentation of misconduct or warnings.
  • Support initiatives to improve employee morale, teamwork, and engagement activities.
  • Foster a positive work culture aligned with company values and leadership principles.

E. HR Operations & Compliance

  • Maintain and update employee master data, personal files, and HR databases accurately.
  • Prepare HR-related letters (confirmation, promotion, warning, increment, etc.) with proper approval workflow.
  • Ensure compliance with the Employment Act, company policies, and ISO standards.
  • Support HR audits, reporting, and other ad-hoc HR projects as assigned.

3. Competencies & Skills

  • Technical Skills: Payroll processing, HRIS operation, statutory compliance, and HR documentation.
  • Core Skills: Communication, interpersonal relations, attention to detail, and data confidentiality.
  • Analytical Skills: Ability to interpret data and provide insights for decision-making.
  • Knowledge: Familiarity with Malaysian Employment Act and HR best practices.
  • Proficient in Microsoft Excel, payroll systems (e.g., HR2000, SQL, or related), and HR administration tools.

4. Qualifications & Experience

  • Bachelor's Degree in Human Resource Management, Business Administration, or related field.
  • Minimum 4–6 years of experience in HR generalist functions, with hands-on experience in payroll management.
  • Experience in manufacturing, construction, or corporate sectors preferred.
  • Good command of English and Bahasa Malaysia; Mandarin proficiency is an added advantage.

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