Procurement & Billing Executive (HVAC & Air-Conditioning Solutions)

13 hours ago

Simpang Empat, Perak, Malaysia PLATINUMS M&E ENGINEERING SDN BHD Full time 24,000 - 33,600 per year

Department: Operations / Procurement

Job Summary

We specialize in Heating, Ventilation, and Air-Conditioning (HVAC) systems — delivering complete solutions from design, installation, and maintenance. We are looking for a highly organized and detail-oriented Procurement & Billing Executive to support our daily operations, procurement activities, logistics coordination, and billing functions. This is a full-time work, for individuals who can work independently, manage multiple priorities efficiently, and maintain accuracy in a remote environment.

Key ResponsibilitiesProcurement & Logistics

  • Handle company procurement activities based on project requirements.
  • Identify, evaluate, and qualify potential suppliers; negotiate pricing, contracts, and terms.
  • Develop and maintain strong relationships with suppliers and subcontractors to ensure on-time delivery and project schedule compliance.
  • Coordinate logistics, shipment schedules, and documentation to ensure smooth operations.
  • Monitor supplier performance and ensure quality, cost-effectiveness, and compliance with standards.
  • Manage supplier databases, purchase requisitions, and Purchase Orders (POs).
  • Track PO status and ensure timely delivery; follow up on outstanding orders.
  • Review and verify supplier invoices against POs and delivery orders for accuracy.
  • Maintain procurement records, supplier data, and documentation in compliance with ISO 9001:2015 and internal policies.
  • Assist with the implementation and improvement of procurement systems and workflows.
  • Perform other ad hoc administrative and procurement-related tasks as assigned.

Billing & Invoicing

  • Prepare and process customer invoices accurately and on schedule.
  • Liaise with customers to resolve billing inquiries or discrepancies.
  • Coordinate with the Marketing, Trucking, and Finance teams to ensure timely and accurate billing.
  • Prepare and issue credit/debit memos and coordinate with Finance for customer credit/debit notes.
  • Maintain organized records of all billing documents and ensure invoices are submitted before Finance closing deadlines.
  • Verify proof of servicing and maintenance checklist documentation to support invoicing accuracy.
  • Assist with inter-company billing during month-end closing.
  • Support accounting reconciliation and other administrative tasks related to invoicing.

Requirements

  • Diploma or Degree in Business Administration, Supply Chain Management, Finance, or related field.
  • Minimum 2 years of experience in procurement, logistics, or billing-related roles.
  • Strong negotiation and supplier management skills.
  • Proficient in Microsoft Office (Excel, Word, Outlook).
  • Good communication and coordination skills.
  • High attention to detail, accuracy, and time management.
  • Ability to work independently in a remote environment.
  • Knowledge of ISO 9001:2015 and procurement systems is an added advantage.

Job Type: Full-time

Pay: RM2, RM2,800.00 per month

Benefits:

  • Health insurance
  • Opportunities for promotion
  • Professional development

Work Location: In person

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