Executive, Leasing

7 hours ago

Kuala Lumpur, Kuala Lumpur, Malaysia GSL Development Sdn Bhd Full time 40,000 - 80,000 per year

Responsibilities

  • Prepare, review, and manage all tenancy-related documentation, including Letters of Offer, Tenancy Agreements, Renewals, Terminations, Payment Requests, and stamping arrangements.
  • Maintain and update accurate tenancy records, including lease terms, renewal schedules, tenant profiles, and related documentation.
  • Monitor and track lease expiries, follow up on renewals, and ensure timely execution of agreements.
  • Liaise with legal advisors, external parties, and internal departments on tenancy-related matters to ensure compliance with company policies and statutory requirements.
  • Foster and maintain good tenant relationships by providing prompt responses to enquiries, feedback, and tenancy matters.
  • Coordinate with Finance and Facilities teams on tenant billing, collections, and operational requirements.
  • Monitor rental, service charges, and utility payments; follow up on overdue accounts and late payment interest.
  • Participate in joint inspections during tenancy commencement and termination, ensuring premises are handed over in proper condition.
  • Support budgeting, reporting, and rental income forecasting activities.
  • Attend to leasing enquiries and channel them to the relevant Leasing personnel for further action.
  • Coordinate with internal departments (Fit-Out, Operations, Security, and Building Maintenance) for tenant fit-out and operational readiness.
  • Prepare tenant handover kits and ensure all tenancy requirements are fulfilled before commencement of occupancy/operations — including payment of deposits, submission of required documents, obtaining necessary government approvals, and completion of vetted design/layout plans.
  • Ensure proper cessation of occupancy/operations and compliance upon tenancy expiry or termination.
  • Assist in preparing periodic reports, tenancy summaries, and performance updates as required by management.
  • Perform any other related duties or assignments as directed by superior from time to time.

Requirements

  • Bachelor's Degree or Diploma in Property Management, Real Estate, Business Administration, or a related field.
  • Minimum 1–2 years of working experience in tenancy administration, leasing coordination, or property management (commercial or retail experience is an added advantage).
  • Strong attention to detail with good organizational and documentation management skills.
  • Excellent communication and interpersonal skills to handle tenants and internal stakeholders professionally.
  • Proficient in Microsoft Office applications (Word, Excel, PowerPoint) and familiar with property management systems.
  • Able to work independently with minimal supervision and manage multiple priorities in a fast-paced environment.
  • A proactive, responsible, and service-oriented attitude with strong problem-solving abilities.

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