Operation Assistant

10 hours ago

Kuala Lumpur, Kuala Lumpur, Malaysia Aspiration International School Full time $32,000 - $64,000 per year
Location: Aspiration International School, Kuala Lumpur
Employment Type: Full-time

Job Overview:
We are seeking a proactive individual to join our General Operations team. This role is pivotal in ensuring the smooth and efficient functioning of our school's daily administrative and operations activities. The ideal candidate will be a detail-oriented multitasker with excellent communication skills, a problem-solving mindset, and a passion for supporting a dynamic educational environment.

Key Responsibilities: Office Management & Administrative Support:
  • Oversee and execute essential office functions, including copying, printing, laminating, and managing office supplies to ensure seamless daily operations.
  • Maintain and update the school database, ensuring all records are accurate, current, and compliant with data protection policies.
  • Manage daily student attendance records and generate reports for faculty and leadership as needed.
Procurement & Inventory Control:
  • Assist in ordering and replenishing office and pantry supplies, maintaining optimal stock levels to support staff needs.
  • Liaise with vendors and service providers to ensure timely deliveries and cost-effective solutions.
Facilities & Maintenance Coordination:
  • Support the maintenance of office facilities and equipment, including scheduling repairs and servicing with in-house staff or external contractors.
  • Ensure preventive maintenance tasks are scheduled and completed efficiently to minimize disruptions.
Compliance & Documentation:
  • Assist in the preparation and submission of official documents to government departments, ensuring adherence to regulatory requirements.
  • Maintain organized filing systems (physical and digital) for easy retrieval and reference.
Cross-Departmental Collaboration:
  • Work closely with other administrative and academic teams to support school-wide initiatives and events.
  • Serve as a point of contact for staff inquiries, providing timely and professional assistance.

Requirements:
  • Education: Diploma or Bachelor's degree in Business Administration, Office Management, or a related field.
  • Experience: Fresh grad is welcome Or people with experience in administrative role, preferably in an educational will be highly consider.

Why Join Us?
  • Impact: Play a key role in supporting the backbone of a leading international school.
  • Growth: Opportunities for professional development in a multicultural setting.
  • Culture: Work in a vibrant, mission-driven community that values efficiency and innovation.

Preferred Start Date: Immediately

Job Type: Full-time

Education:
  • Diploma/Advanced Diploma (Preferred)

Experience:
  • Administrative: 2 years (Preferred)

Language:
  • English (Preferred)

Work Location: In person

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