Personal Assistant

2 days ago

Johor Bahru, Johor, Malaysia E-NESCOM DESIGNIFY ELEMENTS SDN. BHD. Full time 40,000 - 60,000 per year
Job Description Administrative Support
  • Manage the Director's calendar, including scheduling meetings, appointments, and travel arrangements.
  • Prepare and organize documents, reports, and presentations.
  • Handle email correspondence, draft responses, and follow up on pending matters.
  • Maintain filing systems and ensure the organization of digital and physical records.

Communication and Liaison

  • Act as the first point of contact for the Director, managing inquiries and screening calls.
  • Liaise with internal teams, clients, vendors, and stakeholders on behalf of the director.
  • Facilitate clear and effective communication within the internal departments.

Project Coordination

  • Monitor project timelines and ensure deadlines are met.
  • Provide logistical support for team meetings, including preparation of agendas and follow-up on action items.

Personal Assistance

  • Manage personal tasks for the director, such as appointments and travel arrangements.
  • Handle sensitive and confidential information with discretion.
Job Requirements
  • Candidates must possess at least Degree
  • Proven experience as a Personal Assistant, Executive Assistant, or similar role.
  • Able to communicate Mandarin, English and Bahasa Malaysia. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.
  • Able to travel / outstation occasionally.
  • Basic photography skills are required.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management software.
  • Excellent organizational and multitasking skills with the ability to prioritize effectively.
  • Outstanding written and verbal communication skills.
  • A proactive approach with problem-solving capabilities.
  • High level of discretion and professionalism.
  • Applicants must be willing to work in Iskandar Puteri, Johor, Malaysia.

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