Admin Officer, Golden Hope Campus

11 hours ago

Golden Hope Port Dickson, Malaysia SD Guthrie Berhad Full time 30,000 - 50,000 per year

We value our people and encourage everyone to grow professionally. If you think this opportunity is right for you, we encourage you to apply

Job Description:

Event and Room Booking:
  • Receive and manage corporate and private bookings for the Campus via the Online Booking System (OBS) and other manual arrangements
  • Handle booking enquiries received
  • Ensure booking confirmations/ payments for the bookings/ events are made and received promptly.
  • Communicate the details of the bookings and coordinate with all parties involved i.e. housekeeping, F&B, maintenance, etc.
  • Prepare financial statements/ reports on the events conducted at the Campus.
  • Manage the Front Office and serve as the primary customer-facing representative, providing the guests with good experience upon checking in/ out.
  • Handle guests' enquiries and requests on facilities available at the Campus and other related matters.

Administrative and Maintenance Support :

  • Prepare internal reports, approval papers/ requests as and when required for further consideration by the appropriate parties/ approving authorities.
  • Manage the communications and interact with local authorities for fact finding and general advice on compliance matters.
  • Monitor the expiry and renewal of all related licenses/ registration/ approvals held by the Campus
  • Monitor the expiry/renewal and sourcing timeline of all purchase contracts entered into by the Campus (excluding central/ framework agreements).
  • Provide administrative and clerical support to the Campus and staff.
  • Ensure best upkeep of the front office and responsible for ensuring smooth operations of the front office, and propose the best options to minimize admin cost and expenses.
  • Responsible for procuring and ensuring proper stock management of office supplies and consumables
  • Ensure scheduled payments are paid promptly.
  • Safekeep and maintain proper filing system for company documents and ensure safe custody of files and confidentiality for the Campus
  • Organize, sorting and disseminate correspondence, initiating telecommunications, photocopying and printing.
  • Dealing with telephone and email enquiries.

Finance and Vendor Support:

  • Receive and process invoices for GHC expenses for finance payment and liaise with tax and finance on related issues
  • Assist the respective units with the end-to-end sourcing requirements for the Campus for both OPEX and CAPEX in line with the GPPA.
  • Prepare sourcing documents, purchase requisition (PR) and purchase order (PO), eCapex requirements, etc. for any purchases as and when required and ensure that deliveries are as per request and specifications
  • Active coordination with Vendors to ensure timely execution and within approved/ allocated budget.
  • Liaising with Group Procurement and Finance in creating/ extending new vendors.
  • Vendor performance review for contract/ OVR renewal.

Job Requirements:

  • Diploma Business Administration, Office Management, Accounting, or related field .
  • Minimum 2–3 years' experience in administrative or office support roles (hospitality/resort environment is an advantage).
  • Proficient in Microsoft Office (Excel – advanced formulas & reporting, PowerPoint – presentations, Word – documentation).
  • Basic knowledge of accounting principles and financial record-keeping/bookkeeping.
  • Strong organizational, multitasking, and communication skills.
  • Good interpersonal skills with a professional and service-oriented attitude.

To apply, please submit your resume and cover letter outlining your interest for this role.

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