CEO Office Manager
2 days ago
Key Responsibilities
1. Strategic Coordination
· Act as the central liaison between the CEO, senior leadership, board members, and key stakeholders.
· Ensure action items from leadership or board meetings are tracked and completed on time.
· Coordinate follow-ups on key initiatives and strategic projects.
2. Project & Workflow Management
· Monitor and manage cross-functional projects assigned by the CEO.
· Establish timelines, track progress, and escalate issues when necessary.
· Prepare periodic updates and dashboards to keep the CEO informed.
3. Meeting & Event Support
· Organise leadership team meetings, events, and external engagements.
· Draft agendas, record minutes, and circulate key decisions and action items.
· Oversee logistics such as venue booking, technology setup, and travel coordination.
4. People & Culture
· Supervise or guide assistants or administrative staff supporting the CEO's office.
· Assist CEO to recruit, interview and onboard key leadership roles, with the support from HR team.
· Conduct talks and 1-on-1 sessions with targeted employees on behalf of CEO.
· Assist to track key staffs' performance and KPI with the support of HR team.
· Foster a collaborative and professional work environment.
· Uphold confidentiality and maintain a high level of discretion at all times.
5. Financial & Administrative Oversight
· Manage the CEO office budget, expense claims, and vendor relationships.
· Coordinate admin teams in various countries to review contracts or agreements relevant to CEO office.
Requirements
· Bachelor's degree in Business Administration, Management, or related field.
· 5–10 years of experience in executive support, office management, or project coordination; experience in a fast-paced corporate environment preferred.
· Exceptional organisational, time management, and multitasking abilities.
· Strong written and verbal communication skills.
· High level of professionalism, integrity, and discretion in handling confidential information.
· Proficiency in Microsoft Office Suite, collaboration tools (Teams, Zoom), and project management software.
· Able to speak Mandarin to support Chinese-speaking associates.
· Able to travel as required
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