Procurement & Project Admin

16 hours ago

Kota Kinabalu, Sabah, Malaysia Traverse Tours Sdn Bhd Full time 60,000 - 120,000 per year

  1. Procurement Management:

  2. Identify procurement needs for projects and develop procurement strategies.

  3. Source and evaluate vendors, negotiate contracts, and establish supplier relationships.
  4. Ensure compliance with procurement policies, procedures, and regulations.
  5. Monitor procurement budgets and control costs effectively.
  6. Manage E-Perolehan System: Oversee the e-perolehan (e-procurement) system, including monitoring bids, managing supplier/vendor profiles, and ensuring system integrity and data accuracy.

  7. Monitor and manage bids, tenders, and procurement processes through the e-perolehan system, ensuring transparency, fairness, and compliance with procurement guidelines.

  8. Legality and Licensing

  9. Prepare and filing of legal documents, including contracts, agreements, and licenses.

  10. Maintain and update records, databases, and filing systems related to licenses, permits, and legal matters.
  11. Manage legal documentation and archives.
  12. Communicate and liaise with external parties, such as government agencies, legal counsel, and regulatory bodies.
  13. Conduct research on legal and regulatory requirements relevant to the company's operations.

  14. Policy and Procedure Adherence:

  15. Ensure compliance with organizational policies and procedures.

  16. Implement and enforce guidelines to maintain a compliant and efficient work environment.

  17. Project Planning and Coordination:

  18. Initiate, plan, and execute projects to meet organizational objectives.

  19. Develop project plans, timelines, and budgets in collaboration with relevant stakeholders.

  20. Coordinate project activities, ensuring adherence to timelines and budget constraints.

  21. Communication and Stakeholder Engagement:

  22. Serve as a liaison between different departments and project teams.

  23. Communicate project goals, updates, and outcomes to stakeholders effectively.

  24. Foster collaboration and maintain positive relationships with internal and external partners.

  25. Documentation and Reporting:

  26. Maintain accurate and organized project documentation.

  27. Generate reports on project progress, challenges, and outcomes for management review.

  28. Resource Management:

  29. Manage and allocate resources efficiently for both administrative and project-related tasks.

  30. Monitor resource utilization to ensure optimal efficiency.

  31. Problem Solving:

  32. Identify challenges and proactively implement solutions.

  33. Troubleshoot issues related to both administrative processes and project execution.

  34. Quality Assurance:

  35. Implement and uphold quality standards in both administrative and project deliverables.

  36. Conduct regular assessments to identify areas for improvement.

  37. Administrative Management:

  38. Supervise and optimize day-to-day administrative operations, including office management, facilities, and support services.

  39. Streamline administrative processes to enhance efficiency and productivity.
  40. Ensure a well-organized and conducive working environment.

  41. Project Coordination:

  42. Collaborate with project managers to define project requirements, timelines, and deliverables.

  43. Coordinate with internal teams and external stakeholders to ensure smooth project execution.
  44. Track project progress, identify potential risks, and implement mitigation strategies.

  45. Prepare and maintain project documentation, including reports and status updates.

  46. Cross-functional Collaboration:

  47. Collaborate with departments such as finance, legal, and operations to align procurement and project activities with organizational goals.

  48. Communicate effectively with stakeholders at all levels to facilitate project success.

  49. Risk Management and Compliance:

  50. Identify potential risks related to procurement activities or project execution and develop risk mitigation plans.

  51. Ensure compliance with internal policies, procurement procedures, and relevant regulatory requirements.
  52. Conduct audits or reviews to assess procurement processes, contract adherence, and regulatory compliance.
  53. Implement measures to enhance transparency, integrity, and ethical practices in procurement operations.

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