Procurement and Payment Executive

10 hours ago

Petaling Jaya, Selangor, Malaysia NexRoar Services Sdn Bhd Full time 60,000 - 120,000 per year

Job Expectation:

· to 5 years of experience in procurement, payment processing, or contract administration — preferably within
financial services, insurance, or banking

sectors.

Prior experience working with ERP/Procurement systems (e.g., SAP, Oracle, or equivalent) is advantageous

MAIN RESPONSIBILITIES

Procurement & Contract Management

·       Prepare and process Purchase Requisitions (PRs) and Purchase Orders (POs) in line with MCIS procurement policies and approval limits.

·       Coordinate with vendors and internal stakeholders to ensure timely submission of quotations, proposals, and supporting documents.

·       Assist in contract lifecycle management — maintaining records of contract start/end dates, renewal alerts, and tracking deliverables.

·       Liaise with Procurement, Finance, and Legal departments for contract vetting, vendor onboarding, and compliance documentation.

·       Maintain the vendor master list and ensure all due diligence checks are updated (CTOS, RMiT, BNM compliance, etc.).

Payment Processing & Financial Coordination

·       Support timely submission of invoices, three-way matching (PO–GRN–Invoice), and payment follow-ups with Finance.

·       Ensure accuracy in cost coding, GL mapping, and budget tracking for technology-related procurements.

·       Monitor and reconcile monthly financial commitments and accruals for ongoing contracts and projects.

·       Maintain and update payment trackers and dashboards for management review.

Governance & Record Keeping

·       Maintain a centralized repository of all procurement and payment documents (hardcopy and digital).

·       Ensure all records comply with audit and regulatory standards (RMiT, Outsourcing Policy, and Internal Procurement SOPs).

·       Support internal and external audits with required documentation and responses.

·       Track and report on procurement SLAs, vendor performance, and spend analytics.

Stakeholder Coordination

·       Work closely with Project Managers, Business Analysts, and Finance teams to ensure seamless payment and procurement processes.

·       Support management reporting, dashboards, and presentations related to procurement and financial performance.

·       Provide administrative and operational support for Technology Division governance reviews and committee papers (ITSC, EMC, TMRC, etc.).

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