Personal Assistant to Director

24 hours ago

Puchong New Village, Malaysia HR Pro Sdn Bhd Full time 40,000 - 60,000 per year

We are seeking a capable and trusted Personal Assistant to the Director who thrives in a multifaceted environment. This role is ideal for someone with exceptional multitasking abilities, proven stress management skills, and a high level of professionalism. If you're detail-oriented and enjoy engaging in both corporate and social settings, we invite you to be part of our team.

Benefits:

  • Competitive salary package
  • Annual performance-based bonuses
  • Medical and dental coverage
  • Opportunities for professional development and training
  • Supportive work culture and modern office facilities
  • Paid holidays and leave

Why Join Us:

  • At our company, we don't just fill positions—we build careers.
  • You'll work alongside visionary leadership in a supportive environment where initiative is valued and contributions are recognized.
  • We cultivate a culture of excellence and integrity, backed by strong teamwork and open communication.
  • Your role will be both impactful and diverse, with opportunities to engage across operations, legal processes, and event coordination.

Key Responsibilities:

  • Provide comprehensive secretarial and administrative support to the Director
  • Type, format, and edit reports, presentations, and legal documents
  • Maintain records, databases, and filing systems with accuracy and discretion
  • Coordinate travel, meetings, events, and internal communications
  • Handle confidential correspondence across departments and external associates
  • Prepare minutes, briefings, and follow-ups from meetings and internal discussions
  • Attend entertainment or social outings with the Director when required
  • Manage legal documentation related to conveyancing and loan matters from start to completion
  • Liaise with clients and stakeholders professionally, maintaining strict confidentiality
  • Organize office logistics including mail, supplies, courier services, and meeting arrangements
  • Support the team with inquiries and operational needs to ensure seamless collaboration
  • Undertake ad hoc assignments as directed by the Managing Director

Requirements:

  • Proficiency in Chinese language is preferred to facilitate bilingual communication and documentation
  • Strong multitasking and prioritization skills
  • Excellent stress management and time efficiency under tight deadlines
  • High attention to detail with sound judgment
  • Professional presentation and interpersonal communication
  • Ability and willingness to accompany the Director for entertainment events when needed
  • Familiarity with legal documentation processes (conveyancing, loans, sub-sale)

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