HR and Admin Executive

3 days ago

Petaling Jaya, Selangor, Malaysia Hunters International Full time 30,000 - 60,000 per year


Our client is an establisbed MNC with headquarter in Europe. They are looking for a suitable HR and Office Admin Executive , reporting to the HR Manager for their office in Petaling Jaya.

General HR & Office Administration

  • Administration of HRDC submission and claims on training related matters.
  • Generate all HR / Employee documents ( eg: letters, filing, name cards) in an accurate and timely manner, ensuring consistency and professionalism in review with HR Manager.
  • Responsible for creating shopping cart in SAP system and perform goods receipt for assigned department.
  • Overseeing the office drivers arrangement and scheduling for senior management and visitors and ensure the clealiness of the vehicles.
  • Support in hotel bookings for visitors and senior management where needed.
  • Administration of company fleet vehicles and lease cars for internal staff by keeping and tracking the movement of these cars, including insurance renewal , repair and maintenance.
  • Responsible for office administration and maintenance (i.e: pantry area, office cleanliness, furniture and fittings), supervision of cleaners and office repair works where applicable.
  • Support in other HR and office administration work and reports from time to time or as instructed.

Expat Administration and Other

  • Support HR Manager in the administration of expatriate onboarding process , work permit application related matters from time to time.
  • Liaise and coordinate with relocation agency on Employee relocation, visa renewal etc for international assignee and local foreigners.
  • Advocate all company activities, create / foster positive relationships in the company

Role Requirements

  • Minimum Diploma in Business or equivalent.
  • At least 2 years operational admin or HR generalist experience.
  • Possess good communication and interpersonal skills, with a passion for people and engagement
  • Proactive and resourceful, very hands-on and meticulous
  • Independent, mature and self-motivated with a positive attitude to learn.
  • Team player with good interpersonal skills
  • Good communication skills in English (both written and spoken)
  • Well-versed in MS Office (Excel, Access, Powerpoint, etc.)

Only shortlisted candidates will be notified.


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