Admin Executive

8 hours ago

Kota Kinabalu, Sabah, Malaysia Borneo Consultancy (MM2H) Sabah Sdn Bhd Full time 30,000 - 60,000 per year

Join our dynamic team at Borneo Consultancy (MM2H) Sabah Sdn Bhd as an Administrative Executive based in Kota Kinabalu. You will play a vital role in ensuring smooth office operations, supporting management, and coordinating company projects and initiatives. The ideal candidate is organized, detail-oriented, and proactive, with strong communication and multitasking skills. You will handle documentation, correspondence, scheduling, and coordination between departments while maintaining professionalism and confidentiality. This full-time role offers the opportunity to grow within a fast-paced, collaborative environment and contribute to the company's ongoing success and efficiency.

Job Responsibilities:

  • Assist in planning, coordination, and execution of company projects and initiatives
  • Assisting with the organisation and maintenance of office supplies and equipment
  • Manage and prioritize executives' daily tasks, appointments, and communications.
  • Follow up on pending matters and ensure completion of assigned action items.
  • Conduct research, collect data, and compile findings for decision-making and business proposals.
  • Support the preparation of business presentations, documentation, and proposals.
  • Liaise with vendors, partners, and internal teams to ensure project timelines are met.
  • Prepare and organize documents, presentations, reports, and briefing materials.
  • Handle incoming and outgoing correspondence (emails, messages, letters) with professionalism and confidentiality.
  • Support inter-department coordination and documentation needs.
  • Perform any other ad-hoc tasks assigned by management.

Qualifications

Skills & Competencies:

  • Excellent organizational and multitasking abilities.
  • Strong written and verbal communication skills.
  • Proficient in Microsoft Office and Google Workspace.
  • Strong sense of responsibility, initiative, and attention to detail.
  • Able to handle multiple priorities in a fast-paced environment.
  • High integrity and ability to maintain confidentiality at all times.

Preferred Attributes

  • Proactive and self-motivated with a "can-do" attitude.
  • Able to adapt quickly to changing priorities.
  • Professional demeanor with strong interpersonal skills.
  • Team-oriented and willing to assist across different business functions.

What we're looking for

  • Certificate/Diploma/Bachelor's Degree in Business Administration or related field.
  • At least 1-2 years of experience in an administrative or office support role
  • Strong organisational and time management skills with the ability to prioritise tasks
  • Excellent communication and interpersonal skills to liaise with colleagues and clients
  • Proficient in using Microsoft Office suite (Word, Excel, PowerPoint)
  • A keen eye for detail and the ability to work accurately under pressure
  • A proactive and adaptable approach to problem-solving
  • Attention to detail and accuracy in all work tasks.

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