Executive Administrator

7 hours ago

Kampung Tanjung Langsat, Johor, Malaysia EEW Malaysia Sdn Bhd Full time 36,000 - 72,000 per year

  1. Support the Managing Director in Working Towards Its Goal

  2. Screening telephone calls, enquiries and requests, and handling them when appropriate;

  3. Meeting and greeting visitors at all levels of seniority;
  4. Organizing and maintaining diaries and making appointments;
  5. Dealing with incoming email, faxes and post;
  6. Taking dictation and minutes;
  7. Arranging meetings, meetings rooms, refreshments, souvenirs, distribution of materials and notes and attends meetings where appropriate (including taking minutes)
  8. Organize logistics of Company's visitor including travel, accommodation, venue and hospitality
  9. Liaising with clients, suppliers and other staff;
  10. Devising and maintaining office systems, including data management, filing, etc.;
  11. Arranging the Managing Director travel and accommodation

  12. Prepare official correspondence such as letters of support, thank you and invitations.

  13. Administer, Manage and Maintain the Building Upkeep of EEW Malaysia Factory

  14. Managing contract cleaners and gardeners for office upkeep /housekeeping.

  15. Managing pest control and hygiene services.

  16. Liaison with Local Authorities

  17. For matters relating to licenses, permits and others with MPPG, MICCI, MGCC, Certificate of Origin, KPDNKK, MIDA etc.

  18. Corporate Credit Card

  19. Monitor and manage corporate credit cards for eligible employees.

  20. Company Vehicles

  21. Monitor and manage company vehicles (renewal insurance, road tax etc.)

  22. Manage vehicle periodic maintenance services.

  23. Corporate Mobile Phone

  24. Monitor and manage corporate mobile phone for eligible employees.

  25. Prepare monthly usage report and highlights issue.

  26. Fuel Card

  27. Monitor and manage corporate fuel card for eligible employees.

  28. Business Card

  29. Apply the business card for eligible employees.

  30. Purchase Requisition

  31. Monitor and manage the requisition of stationeries, letterheads, envelopes, birthday presents, souvenirs etc.

  32. Employee Monthly Claims

  33. Monitor and verify employee monthly claims.

  34. Corporate Meetings and Company Events

  35. Arranging meetings, meetings rooms, refreshments, distribution of materials and notes

  36. Organize company's events (Annual Dinner, Family Day, Company Trip etc.)

  37. Hotel Corporate Rate

  38. Update and maintain the hotel corporate rate for all states in Malaysia.

  39. Expatriate

  40. Applying the employment pass and work permit for expatriate and professional visitor.

  41. Managing rental houses for expatriate.
  42. Managing MACS stickers, Malaysian Driving License etc.

  43. Managing Company vehicle, fuel card, air ticket, mobile phone etc.

  44. Office Beverages

  45. Replenish of office beverages

  46. Application of Visa for business travel purposes

  47. Liaison with Company Secretary

  48. Distribution of Directors Resolution.

  49. Request for CTC documents etc.

  50. Arrange employees business travel and accommodation

  51. Flight booking, hotel, cash advance etc.

  52. Canteen

  53. Monitor and manage canteen operator (agreement, menu, cleanliness etc.)

  54. Other task given that is related to job scope from time to time.

  55. You have the authorization to decide on your department matter and any major issue are to be discussed further with the advise your superior whenever required.

  56. Adhere to all the Quality/Safety & Environmental requirements.

Requirements:-

  • Bachelor's Degree of Business Studies/Administration/Management or its equivalent
  • Minimum 3 years working experience in managerial level with hands-on experience in managing administration.
  • A matured person with tact, leadership, good communication and interpersonal skills
  • Confident and systematic
  • Able to travel

Job Type: Permanent

Benefits:

  • Cell phone reimbursement
  • Health insurance
  • Maternity leave
  • Professional development

Experience:

  • Managing Administration : 3 years (Preferred)

Work Location: In person

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