Office Manager

3 days ago

Greater Kuala Lumpur, Malaysia Crewstone International Private Equity & Investments Full time 60,000 - 80,000 per year

As the
Office Manager
, you will be responsible for overseeing the day-to-day operations of the Company's workplace, ensuring a well-run, efficient, and professional environment. With the recent opening of our new office in TRX, you will have overall accountability for the comprehensive management of this office, covering all operational, administrative, and facility-related matters. Your duties shall include, but are not limited to, the following:

Key Responsibilities

  • Oversee the full spectrum of office operations, ensuring smooth daily functioning and a conducive working environment.
  • Serve as the primary point of contact for all office matters, including facilities, maintenance, vendors, and building management.
  • Manage office supplies, equipment, meeting rooms, pantry inventory, and overall workspace organisation.
  • Coordinate with vendors and service providers for cleaning, repairs, security, and other operational support.
  • Lead the setup, ongoing optimisation, and upkeep of the office layout, seating plans, and employee workspace requirements.
  • Handle all administrative tasks such as mail/courier management, utilities, office access cards, and renewal of office-related subscriptions or services.
  • Coordinate onboarding-related office arrangements, including workspace preparation, IT setup, and issuance of office assets to new joiners.
  • Assist with planning and organising company events, meetings, and activities held in the office.
  • Travel to the Cyberjaya office to provide operational support, if required.
  • Ensure compliance with all building regulations, safety requirements, and company policies.
  • Act as the escalation point for any office issues and ensure timely resolution.
  • Perform any additional tasks reasonably required to support the Company's operational needs.

Requirements

  • Minimum 3 years of experience in office management, administration, or facilities coordination.
  • Prior experience handling end-to-end office operations, including vendor management and facilities oversight.
  • Strong organisational skills with a high attention to detail.
  • Ability to manage multiple tasks simultaneously and work independently with minimal supervision.
  • Professional communication skills and the ability to liaise effectively with employees, vendors, and building management.
  • Proactive, resourceful, and solutions-driven, with a strong sense of ownership.
  • Flexibility to support ad hoc operational needs, urgent requests, or arrangements outside standard working hours when required.

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