purchasing executive

3 days ago

Kota Kemuning Selangor, Malaysia Pastry World Sdn Bhd Full time 60,000 - 80,000 per year

Responsibilities:

Procurement & Sourcing:

  • Source and procure raw materials, packaging, and other required items from local and overseas vendors.
  • Conduct product research, evaluate suppliers, and negotiate for best pricing, quality, and terms of agreement.
  • Ensure all sourced materials and products comply with relevant standards and certifications (e.g., Halal, food safety, statutory regulations).
  • Issue and follow up on Purchase Orders, delivery schedules, and shipment coordination (including outstation and overseas).

Vendor Management & Compliance:

  • Build and maintain strong professional relationships with vendors.
  • Evaluate supplier performance regularly based on quality, delivery time, cost, and compliance with company requirements.
  • Verify suppliers' certification status (e.g., Halal, ISO, HACCP) and ensure renewals are kept up to date.
  • Resolve supply, service, quality, compliance, and invoicing issues promptly.

Inventory & Warehouse Coordination:

  • Monitor stock levels and place orders when necessary to ensure business continuity.
  • Assist warehouse team with monthly stock take, inventory inspections, and discrepancy resolution.
  • Ensure proper receipt, storage, retrieval, and timely delivery of goods.
  • Support warehouse housekeeping, safety, and process improvement initiatives.

Documentation & Reporting:

  • Verify vendor invoices and input them into the system accurately.
  • Maintain updated records of suppliers, certifications, deliveries, invoices, and stock levels.
  • Prepare reports on purchases, cost analysis, supplier compliance, and stock performance.

Skill / Knowledge & Certification:

Education Level

· Minimum Diploma in Procurement, Supply Chain, Management, or Business Administration.

Working Experience

· Minimum 3 years' experience in a purchasing or procurement role, preferably within manufacturing or FMCG.

Special Skill/knowledge

· Strong knowledge of Halal, food safety, and regulatory compliance requirements in the F&B industry.

· Good negotiation, communication, and vendor management skills.

· Analytical and problem-solving abilities with sound decision-making.

· Proficiency in Microsoft Office (Excel, Word, PowerPoint) and inventory software/databases.

· Highly organized, self-disciplined, and able to handle multiple demands with urgency.

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