Inventory and Admin Assistant

2 days ago

Kuala Lumpur, Kuala Lumpur, Malaysia Superdough Sdn Bhd Full time 30,000 - 4,200,000 per year

We are looking for a creative, fun and motivated fresh graduate or junior executive to join us in this role in expanding our business globally

JOB RESPONSIBILITIES:

  • Manage project and operation inventory, office supplies, and equipment maintenance to ensure a smooth, well-organized workspace.
  • Assist in procurement by communicating with vendors and suppliers to source project materials and office items.
  • Track, record, and maintain accurate inventory levels for both project and operational needs, including conducting regular stock checks, reconciling discrepancies, and updating records promptly.
  • Coordinate inventory movement from vendors to the factory and from the factory to clients, ensuring proper documentation, accurate tracking, and timely delivery.
  • Handle packing, unpacking, organizing, and preparing items for delivery as needed.
  • Perform general administrative duties such as handling correspondence, arranging meetings, managing office documentation, and supporting daily operational tasks.
  • Maintain and organize physical and digital filing systems, ensuring accurate records of company activities, documents, and employee files.
  • Assist with onboarding new employees by preparing required documents and setting up their workstations.
  • Monitor and record expenses, process invoices and expense reports for approval, and help ensure spending remains within budget.
  • File required reports or documentation with relevant authorities when necessary.
  • Coordinate with the IT team to ensure office systems and tools are functioning effectively; troubleshoot minor technical issues or escalate them when needed.

JOB REQUIREMENTS

  • Ability to speak, read, and write in Mandarin to communicate with China suppliers
  • Some experience in the role is preferred and having a passion for administrative role is a must
  • Attention to detail and good organization skills is essential
  • Strong multitasking skills.
  • Excellent communication and interpersonal abilities.
  • Proficiency in office software (e.g., Microsoft Office, Google Workspace).
  • Ability to maintain confidentiality and professionalism.
  • Problem-solving mindset and proactive attitude.
  • Engaging personality, great sense of humor, and willingness to have fun

Perks & Benefits

  • Commission and bonus
  • Allowance (travel stipends, transportation, dental, entertainment etc.)
  • Nearby public transport
  • Central location
  • Casual dress code
  • Free snacks / Happy hours
  • Regular team activities
  • Company trips
  • Medical insurance
  • Open culture
  • Personal development opportunities
  • Paid training and development

Job Type: Full-time

Pay: From RM2,500.00 per month

Work Location: In person

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