inventory assistant

Job Title: Inventory Assistant

*Department: Supply Chain / Warehouse / Central Kitchen

*Location: HQ / Central Store / Kitchen

*Reporting to: Inventory Manager / QA & Compliance Executive

Job Purpose:

To manage, control, and monitor inventory movement and documentation to ensure stock accuracy, compliance with HACCP, ISO 22000, and ISO 9001 standards, while supporting smooth operational and kitchen processes.

Key Responsibilities:

Inventory Control & Accuracy

* Maintain accurate stock records and system updates for raw materials, packaging, kitchen items, and consumables.

* Perform routine stock takes (daily, weekly, monthly) and reconcile physical count with system balances.

* Monitor minimum and maximum stock levels, and alert for near-expiry or slow-moving items.

* Coordinate and document stock transfers between central kitchen, outlets, and warehouse.

Documentation & Compliance (ISO 9001)

* Maintain proper inventory records, stock cards, stock movement forms, and Goods Received Notes (GRN) in accordance with *ISO 9001 document control* procedures.

* Ensure traceability of stock batches and lot numbers for audit and recall purposes.

* Participate in internal audits and support Quality Management System (QMS) data collection.

HACCP & ISO Food Safety) Compliance

* Ensure First-In First-Out (FIFO) and First-Expired First-Out (FEFO) principles are strictly followed.

* Label and segregate raw materials as per HACCP Critical Control Point (CCP) requirements (e.g., allergen control, chilled vs frozen goods).

* Support regular cleaning and sanitation of storage areas as per HACCP cleaning schedule.

* Report any signs of contamination, pest, spoilage, or temperature breach in chillers/freezers.

* Monitor and record temperature logs for cold rooms and storage as required by *ISO 22000* standards.

Stock Receiving & Distribution

* Inspect goods upon receipt for quantity, quality, packaging integrity, expiry, and labeling in line with *Purchase Order (PO)* and food safety checklist.

* Coordinate timely delivery and distribution of stock to outlets to minimize downtime or overstock.

* Ensure loading/unloading practices comply with hygiene and safety SOPs.

Reporting & Analysis

* Generate daily, weekly, and monthly inventory reports including wastage, variance, stock aging, and fast/slow-moving items.

* Support root cause analysis on stock discrepancies and develop corrective/preventive action plans (CAPA) aligned with ISO standards.

Team Collaboration

* Work closely with kitchen, procurement, QA, and outlet teams for smooth inventory operations.

* Train outlet staff on inventory SOPs and receiving protocols when required.

Requirements:

* Education: Diploma/Bachelor's in Logistics, Supply Chain, Business Admin, or related fields.

* Experience: 1–3 years in inventory or warehouse operations (F\&B preferred).

Skills:

* Knowledge of HACCP principles and ISO 9001 / ISO 22000 documentation.

* Computer literate: Excel, Inventory System, POS/ERP software.

* Strong attention to detail and organizational skills.

* Able to work in cold room or fast-paced kitchen supply setting.

KPI & Target

Inventory Accuracy Rate | ≥ 98%

Stock Variance during Audit | ≤ 2%

FIFO/FEFO Compliance | 100% adherence

On-Time Stock Replenishment | ≥ 95%

Corrective Action Closure (HACCP/ISO non-conformity) | Within 5 working days

Working Hour:

• Monday - Friday: 8.00am-9.30am/5.00pm-6.30pm

Job Types: Full-time, Permanent

Pay: RM2, RM2,800.00 per month

Benefits:

• Flexible schedule
• Free parking
• Meal provided
• Opportunities for promotion
• Professional development

Ability to commute/relocate:

• Puchong: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Inventory Officer: 2 years (Required)

Willingness to travel:

• 75% (Required)

Work Location: In person