Junior Executive, Admin

4 days ago

Pasir Gudang, Johor, Malaysia Esstar Vision Sdn Bhd Full time 18,000 - 30,000 per year

1. Site & Worker Welfare Administration

  • Monitor and manage workers' welfare needs, including water, electricity, hostel conditions, and other basic facilities at project sites.
  • Track and inspect site materials, ensuring sufficient stock levels and prompt reporting of shortages.
  • Support site operations by tracking attendance, coordinating staff, and assisting in the preparation of daily and weekly progress and manpower reports.
  • Monitor and coordinate activities related to foreign workers' hostels, including permit and license applications, as well as inspections by government authorities.

2. Travel & Accommodation

  • Monitor and coordinate travel and accommodation arrangements for staff, ensuring seamless bookings and adherence to company travel policies.

3. Office & Facility Management

  • Maintain office equipment, furniture, fittings, and IT infrastructure to ensure proper functionality, upkeep, and timely maintenance or renewal.
  • Supervise housekeeping activities and ensure the cleanliness and aesthetic upkeep of company premises, including landscaping.

4. IT & Equipment Support

  • Set up and maintain office IT equipment such as laptops, printers, Wi-Fi, and other peripherals.
  • Liaise with third-party vendors for software installations, server setup, and IT troubleshooting.
  • Maintain an up-to-date IT asset inventory, including hardware status, software licenses, and renewal timelines.
  • Provide IT support by troubleshooting hardware and software issues, monitoring network infrastructure, ensuring data security, and assisting in the implementation of IT solutions to improve efficiency.

5. Documentation & Administrative Support

  • Handle documentation such as travel forms, purchase requests (PR), insurance renewals, tenancy agreements, and PUSPAKOM scheduling.
  • Manage front-desk operations including visitor reception, courier services, and general office upkeep.
  • Coordinate accommodation arrangements for staff or project-related requirements.
  • Monitor and ensure timely renewal of company licenses, including vehicle licenses, business registrations, CIDB, and other regulatory requirements.

6. Ad-Hoc Tasks

  • Provide support during audits, external inspections, or internal management visits.
  • Assist in any additional administrative or operational tasks as assigned by management.

Job Types: Permanent, Contract

Contract length: 6 months

Pay: From RM1,800.00 per month

Benefits:

  • Free parking
  • Opportunities for promotion
  • Professional development

Work Location: In person

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