Facilities Coordinator

9 hours ago

Kuala Lumpur, Kuala Lumpur, Malaysia Jones Lang LaSalle Property Consultants Pte Ltd Full time 30,000 - 60,000 per year

Major Responsibilities

  • Site Operations Management

  • Assist in the implementation of Industry Best Practice operations.

  • Ensure that Front Office is manned during operational hours.
  • Handle internal & external calls and correspondence.
  • Provide personable and efficient visitor registration services and prompt handling of all general enquiries.
  • Provide support for meeting room bookings where required.
  • Assist with coordinating and scheduling maintenance activities across 52 weeks.
  • Receive emergency alerts from site and escalate to FM and Technical support.
  • Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption, as needed.
  • Monitor of stocks and regular re-filling of stationery & pantry

  • Handle mailing

  • Procurement & Vendor Management

  • Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors' works).

  • Assist in the procurement of vendors and services as required.

  • Finance Management

  • Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner.

  • Ensure prompt and accurate management of purchase orders
  • Assist with budget planning.
  • Work with team members to identify and respond to any financial or budgeting related issues.

  • Health & Safety Management

  • Conduct regular audits to ensure safety procedures on site are in place and working.

  • Support the implementation and monitoring of disaster recovering and business continuity plan

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