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Finance & Administration Manager (Full-Time)
2 weeks ago
FIA is seeking an experienced and proactive Finance & Administration Manager to oversee the organisation's financial management and administrative functions. This full-time role is ideal for someone who thrives in a dynamic, multi-stakeholder environment and is passionate about supporting FIA's regional mission across Asia.
Key Responsibilities
Finance & Accounting
- Manage full sets of accounts and daily financial operations.
- Prepare and monitor annual budgets, forecasts, and cash flow.
- Manage quarterly budget planning and assist the CEO in preparing the annual budget.
- Prepare and present financial reports and forecasts for the CEO before quarterly Board and Committee meetings.
- Handle invoicing, supplier payments, and reimbursements with high accuracy and timeliness.
- Process monthly payroll, statutory contributions (EPF/SOCSO), and staff claims.
- Oversee bank payments through HSBCnet and ensure internal approval controls.
- Perform regular bank reconciliations and maintain accurate accounting records in Xero.
- Coordinate and support the annual financial audit process and liaise with auditors.
- Prepare quarterly GST/SST filings and annual returns to the Registry of Societies or relevant authorities.
- Liaise with external auditors, tax agents, and banks.
- Ensure compliance with financial, tax, and society regulations in Malaysia and Singapore.
Administration & HR
- Manage general office administration and ensure efficient internal processes.
- Administer HR-related activities using the HR Easily platform (employee records, leave, claims, etc.).
- Maintain administrative and financial documentation, contracts, and governance files.
- Support staff onboarding, coordination of travel, and office logistics.
- Liaise with vendors, suppliers, and building management.
Association & Events Support
- Support FIA's activities, events, and meetings — including finance coordination for venues, payments, and registrations.
- Work closely with the operations and policy teams to ensure smooth event execution and financial accountability.
- Engage positively with members, partners, and stakeholders in across Asia.
Key Requirements
- Degree in Accounting, Finance, Business Administration, or related field.
- Professional qualification (ACCA, CPA, or equivalent) preferred.
- Minimum 5 years of relevant experience in finance, accounting, or administration.
- Strong proficiency in Xero, HR Easily, and HSBCnet payment systems.
- Knowledge of Malaysian and Singaporean company, taxation, and association legislation.
- Experience in associations or non-profit organisations is highly desirable.
- Excellent organisational, analytical, and problem-solving skills.
- Strong written and spoken English; proficiency in Bahasa Malaysia or Mandarin is an advantage.
- Positive, proactive, and collaborative attitude.
- High attention to detail, with the ability to work independently and manage multiple priorities
- Open to candidates based in Singapore, Johore and Kuala Lumpur
