HR & Admin Executive

7 hours ago

Seberang Jaya, Penang, Malaysia Agensi Pekerjaan Career Wise Sdn Bhd Full time 60,000 - 120,000 per year
Key Responsibilities:
Human Resources:
  • Manage the end-to-end recruitment process, including job postings, candidate screening, interview scheduling, and onboarding.
  • Maintain and update employee records such as attendance, leave, and personal information in HR systems.
  • Prepare HR-related documents including offer letters, confirmation letters, and termination documents.
  • Support monthly payroll processing by collecting attendance and leave data.
  • Assist in the implementation of performance appraisal cycles and maintain relevant documentation.
  • Organize and support employee engagement activities and internal communications.
  • Ensure HR operations comply with Malaysian labor laws and company policies.
  • Handle employee relations, addressing inquiries and resolving minor grievances.
Administration:
  • Oversee office administration including procurement of office supplies, vendor management, and facility maintenance.
  • Handle administrative documentation such as contracts, licenses, and renewals.
  • Coordinate travel arrangements, hotel bookings, and logistics for management and staff.
  • Support management with administrative reporting and other ad hoc operational needs.
  • Ensure the office environment is well-maintained and conducive to productivity.
Qualifications & Requirements:
  • Education: Bachelors degree in Human Resource Management, Business Administration, or a related field.
  • Experience: Minimum 35 years of experience in HR and administrative functions (fresh graduates are not eligible).
  • Language Proficiency: Must be proficient in Mandarin, English, and Bahasa Malaysia (spoken and written).

  • Skills Required:

  • Sound knowledge of HR processes and Malaysian employment laws.

  • Proficient in Microsoft Office applications and HR management systems.
  • Excellent communication and interpersonal skills.
  • Strong organizational and multitasking abilities with attention to detail.
  • High level of integrity, confidentiality, and professionalism.
Working Conditions:
  • Working Hours: Monday to Friday, 8:30 AM 5:30 PM
  • Work Arrangement: Office-based

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