Senior Executive, Travel Management

About us

Novugen is a wholly owned subsidiary of SciTech International, a UAE-based group with over 30 years of experience in the healthcare industry. We specialize in venturing into strategic healthcare businesses and developing world-class healthcare facilities across the globe. With operations in multiple countries across continents, our global presence and expertise empower us to meet the complex challenges of delivering hard-to-source, technology-intensive pharmaceutical products to market.

Our manufacturing facilities in Bandar Enstek, Negeri Sembilan, are the first USFDA-approved pharmaceutical manufacturing facilities in Malaysia and Southeast Asia. We are also the first pharmaceutical company in the region to be vertically integrated from R&D to manufacturing, giving us greater control over the supply chain and reflecting our commitment to meeting a wide range of stringent regulatory standards.

At Novugen, we are united by a shared vision, with a team of talented individuals from diverse backgrounds and nationalities working together towards one common goal. We are driven by a passion for science and innovation, striving to accelerate the launch of pharmaceuticals that lack robust generic alternatives due to their complexity. Our continued investment in R&D and dedication to excellence aim to provide early access to affordable, high-quality medicines, impacting lives across the world.

Together, we are shaping the future of healthcare and changing lives everywhere.

About the role

The Senior Executive, Procurement & Travel Management is responsible in managing and optimizing Novugen's procurement and travel operations, ensuring timely and cost-effective sourcing and purchasing of materials, equipment, and business travel services critical to Novugen's operating markets.

Key Responsibilities:-

Procurement Portfolio

• Liaise with end user to ensure Purchase Requisition (PR) meets order specification and budget. Negotiate pricing and payment terms, order placement and delivery monitoring
• To raise Request for Quote (RFQ) to suppliers and analyse their proposals
• Raise Purchase Order (PO) with accurate information and track order acknowledgment
• Obtain PO request approval and ensure approval by the correct authorizers in accordance to Level of Authority (LOA) matrix
• Notify receiving party on incoming and outgoing shipments
• To coordinate port clearance with appointed forwarding agents
• Ensure timely and accurate purchasing, order processing and delivery of goods and services. Perform goods received from suppliers in good order and conditions
• Update transactions in the system and generate monthly reports for management review
• Build and maintain rapport with key suppliers, negotiating favourable terms, pricing, and contracts. Evaluate supplier performance, ensuring quality, reliability, and compliance with industry regulations. Work with finance and legal departments to ensure master agreements with suppliers are intact
• Maintain and upkeep vendor and price lists, RFQ to PO status tracking/dashboards
• Feedback and follow up on specification issues, inventory deficit, any discrepancies and claims (quality, quantity, warranty). Coordinate meetings between suppliers and end users based on business case
• Collaborate cross-functionally with production, quality, and logistics teams to ensure seamless supply chain. Identify potential risks and implement mitigation strategies
• Continuously review procurement SOPs, workflows and as part of process improvement. Implement best practices and SOPs to streamline procurement operations
• Review and analyse purchases up to landed costs. Contribute input towards procurement budgets and forecasts. Monitor expenses against budgets and take proactive measures to manage variances.
• Monitor market trends and leverage market intelligence to achieve cost efficiencies
• Ability to mentor and guide junior team members

Travel Management Portfolio

• Ensure all domestic, international business travel and mobility aligns with company policies; advise employees on policy interpretation
• End to end management on Travel Request Forms (TRFs), supporting documentations, and group bookings within prescribed timelines
• Manage flight bookings, ensuring cost efficiency, adherence to class entitlement, baggage policies, and airline regulations
• Arrange and maintain travel insurance for business trips where necessary; review annual travel insurance policies and corporate travel cards for frequent travellers
• Arrange economical and safe ground transport (taxis, rideshares, car rentals, mileage claims) in line with company policy, including airport transfers and etc
• Coordinate travel visa and passport renewal applications, and other travel documentation to ensure smooth international travel for employees
• Book hotels according to policy, manage room entitlements, monitor meal allowances, and ensure cost-effective, safe, and comfortable lodging for employees
• Support HR and Finance in periodical audits and budget exercises related to travel-related expenses
• Liaise with appointed travel agencies, country administrators, and other stakeholders to optimize travel arrangements, negotiate rates, and ensure a high level of service and compliance.

Any other ad hoc tasks assigned by the management

About you

• Bachelor Degree or Diploma in Supply Chain Management, Mechanical Engineering, Corporate Secretarial or equivalent.
• 3-5 years' related experience from Pharma, FMCG, and Healthcare industries, specifically in purchasing and technical field.
• Possess Professional certifications such as Certified Professional in Supply Management (CPSM) or Certified Supply Chain Professional (CSCP) is an added advantage
• Experience in business travel management is preferred
• Proficient in Microsoft Office Suite
• Proficient in using systems / software / tools relevant to supply chain management, pharmaceutical or healthcare industry etc
• Strong intrapreneurial skills and mindset from start up to established organization
• Versatile and resilient, ability to stay positive in high-pressure and ambiguous environments and work towards delivering results

Job Type: Full-time

Pay: RM4, RM5,000.00 per month

Application Question(s):

• How long is your notice period?
• How much is your expected salary?

Experience:

• travel management/coordination: 3 years (Required)
• procurement: 2 years (Required)

Work Location: In person

Expected Start Date: 12/31/2025