Accounts & Payroll Officer | Hybrid | Kuala Lumpur | Day Shift

Connect Accuracy with Innovation in the World of IoT Engineering

Step into the dynamic world of electrical and electronic manufacturing, where precision in accounts and payroll keeps innovation fully charged. From processing payments to powering data-driven operations, you'll connect your financial expertise to cutting-edge technology-and grow a global career that sparks progress across industries.

Your Role in the Equation

Be part of our client's team as an Accounts & Payroll Officer, ensuring accuracy, compliance, and timeliness across accounts payable, payroll, and financial operations. You'll play a vital role in maintaining efficiency, precision, and trust across global financial processes.

Career Snapshot

Employment type: Full-time

Shift: Day shift

Work setup: Hybrid (2-3 days in office per week, Kuala Lumpur)

What's In It for You

• Hybrid work arrangement
• Day shift schedule
• Fixed weekends off
• Government benefits
• Eight (8) days annual leave
• Career growth opportunities
• Diverse and supportive work environment
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit Emapta Academy)

What You'll Bring to the Team

• Certificate or tertiary qualifications in Accounting or Bookkeeping
• 3-5 years of experience in a finance or accounts administration role
• Strong understanding of Australian payroll legislation and award interpretation
• Experience with Xero, Employment Hero, Salesforce, AirWallex, and Dext (highly desirable)
• Strong attention to detail and proficiency in Microsoft Office Suite
• Police Clearance (if required by customer sites or projects)

What You'll Do

Procure to Pay

• Handle end-to-end accounts payable process from purchase order to supplier payment.
• Distribute invoices for approval and monitor the AP inbox.
• Review and process transactions via AirWallex and Dext, ensuring data accuracy and completeness before submission for Financial Controller review.
• Perform supplier and vendor payment reconciliations and maintain the general ledger.
• Address AP inquiries from internal and external stakeholders.
• Ensure accurate recording of departmental costs to support budget holders.

Payroll

• Process fortnightly payroll, including employee onboarding and offboarding.
• Maintain rosters in the Time and Attendance system.
• Process payments and lodge statutory returns for superannuation, payroll tax, and child support.
• Handle apprenticeship and workers' compensation claims.
• Prepare balance sheet reconciliations for payroll clearing accounts.
• Reconcile and process payments for creditors.
• Conduct annual minimum wage audits for employees.

Order to Cash

• Provide backup support to the Accounts & Billing Officer.
• Validate and enter purchase orders in Salesforce, verify accuracy, and follow up on discrepancies.
• Manage end-to-end accounts receivable process, including overdue follow-ups and sending payment reminders.
• Process customer credit applications and assist with supporting documentation for tenders.
• Perform bank reconciliations for all accounts receivable accounts.
• Manage bespoke contractual invoicing processes, including:
• East Coast projects
• Data plan invoicing
• Argyle invoicing
• Prepare annual price book review for Financial Controller analysis.

Other Finance Duties

• Compile timesheet reports for customer compliance using Employment Hero.
• Send fortnightly reminders to managers and employees to submit timesheets, especially for casual or site-traveling staff.
• Prepare monthly payroll tax calculations and journal entries in Xero for Financial Controller review.
• Assist in preparing R&D cost schedules for submission to third-party providers.
• Maintain and review the Fixed Asset Register in Xero according to accounting policies.
• Post monthly depreciation entries in line with accounting standards.
• Perform other accounting duties as assigned by the Financial Controller.

Other Responsibilities

• Perform additional tasks or duties as reasonably assigned by leadership, within skills and safety guidelines.
• Comply with all company policies, procedures, and work instructions.
• Promote workplace health and safety compliance in line with company policies.
• Attend all mandatory training and compliance sessions or coordinate rescheduling if necessary.
• Participate actively in risk assessment and hazard identification activities.
• Demonstrate behavior consistent with company values.
• Contribute to continuous improvement initiatives to support business growth.

Get to Know Our Client

Our client is an industry leader in electrical and electronic manufacturing, pioneering world-class IoT monitoring technology that's reshaping how industries connect and operate globally. Founded in Western Australia, they design, engineer, and manufacture 100% Australian-made monitoring devices that power data-driven decisions across mining, government, and engineering sectors. With innovation rooted in solving real-world challenges, our client continues to expand its global reach, delivering cutting-edge, reliable, and scalable solutions trusted by major corporations and agencies worldwide.

Welcome to Emapta Malaysia

At Emapta, we believe in building careers that resonate with passion, purpose, and the vibrant spirit of Malaysia. Our diverse roster of over 1,000 international clients spans various industries, offering you a dynamic platform to showcase your skills and make a meaningful impact on a global scale. For over a decade, we have helped companies adapt to ever-changing market needs by providing access to a wide range of talent, office solutions, and more. Our mission is to hone your skills and help you reach the top and become part of the top 1% talent in Malaysia.

Emapta is more than just a company; it's a tight-knit community that values the unique blend of professionalism and Malaysian warmth. Our organization embodies a culture that encourages innovation, collaboration, and continuous learning. Share your passion and enthusiasm across the globe and enjoy the flexibility to thrive in your career while savoring the joys of life outside the office.

Be part of Emapta's story - a story that values diversity, celebrates success, and embraces the colorful culture of Malaysia.

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