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Finance Assistant

2 weeks ago

Sepang, Selangor, Malaysia Job Xcel Sdn Bhd Full time 36,000 - 42,000 per year

Department: Finance

Location: Sepang

Scope of position:

As an Associate, Finance (Accounts Payable), you will be a key player in managing our company's financial obligations. You'll be responsible for the accurate and efficient end-to-end processing of vendor invoices and payments, ensuring strict compliance with company policies and accounting standards. This role requires a strong understanding of AP processes, proactive problem-solving skills, and the ability to independently manage and reconcile complex accounts payable transactions, directly contributing to our financial accuracy and integrity.

Key responsibilities:

1. Invoice Processing & Verification


•Independently review, verify, and accurately process a high volume of vendor invoices, ensuring strict adherence to company policies, procedures, and the 3-way matching process (invoice, purchase order, receiving report).


•Proactively investigate and resolve complex invoice discrepancies, collaborating directly with vendors and various internal departments (e.g., Procurement, Operations) to ensure timely resolution and prevent payment delays.

2. Payment Execution & Control


•Prepare and execute payment runs efficiently using the corporate online banking system, ensuring all payment details are precise and payments are made within established terms.


•Maintain meticulous and comprehensive records of all accounts payable transactions for audit readiness and future reference.


•Ensure accurate Payment Advice generation and automated delivery to creditors via the corporate online banking platform.


•Rigorously maintain organized soft copies of all Payment Advice on the server for efficient future tracking and reference.

3. Vendor Relations & Dispute Resolution


•Serve as a primary point of contact for vendor inquiries, professionally responding to questions and taking ownership of resolving discrepancies related to invoices, payments, or account balances.


•Proactively communicate with vendors to clarify information and facilitate smooth payment processes.

4. Accounts Reconciliation & Month-End Close


•Perform comprehensive reconciliations of accounts payable transactions, actively identifying and resolving discrepancies to ensure data accuracy and integrity.


•Take ownership of preparing detailed AP reports and supporting documentation for month-end and year-end closing processes, ensuring timely and accurate financial reporting.

5. Accruals & Financial Reporting Support


•Execute accurate Vendor Accruals Listing for Finance Month-End Closing purposes, covering various cost categories including materials (local and overseas) and contractors' costs.


•Contribute to accurate cash flow forecasting by proactively planning and updating cash outflow related to Accounts Payable on a timely basis.

6. Tax & Statutory E-Filing Management


•Take responsibility for handling the electronic submission of various documents and returns for the organization. Ensure all filings are meticulous, timely, and in full compliance with relevant local and international laws and regulations.

7. Continuous Improvement & Ad-Hoc Projects


•Identify opportunities to streamline and improve accounts payable processes, actively contributing to efficiency gains and stronger internal controls.


•Perform additional AP-related tasks and participate in ad-hoc projects as assigned by management, leveraging analytical skills to support broader finance initiatives.

8. Ad-hoc Responsibilities


•Carry out any other task as directed by the superior.

Background & Requirements:

· Qualification: Diploma/ Degree in Accounting or Finance

· Minimum 3 Years Working experience on related field

· Proficiency in English, both written and spoken.

· Proficiency in Excel, PowerPoint, and MS Word.

· Knowledge of SAP and AMOS software is an advantage.

· An aviation background is beneficial but not required.

Job Type: Contract

Contract length: 6 months

Pay: RM3, RM3,500.00 per month

Benefits:

  • Opportunities for promotion
  • Professional development

Work Location: In person