Associate, Payment

It’s never been a more exciting time to join Vistra.  

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction. 

But progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that.  

We have an exciting opportunity for you to join our team as Associate, Payment & Treasury. Reporting to the Assistant Manager, this full-time and permanent position is based in Iskandar Puteri, Johor Bahru, Malaysia and offers regional coverage, allowing you to make a significant impact to our Payment & Treasury and its’ growth.

Key responsibilities:

• Oversee and maintain accurate vendor information and invoice records utilizing an invoice management system (NetSuite).
• Manually input vendor, invoice and other information into NetSuite as required.
• Perform regular update and ensure the accuracy of vendor information in NetSuite.
• Conduct data accuracy checks on NetSuite to verify alignment with actual invoice details.
• Verify accuracy and completeness of invoices.
• Review invoices against project budgets and vendor engagement letters to ensure accurate billing and alignment with contractual agreements.
• Manage invoice approval workflows and coordinate with stakeholders to obtain payment/settlement approvals in accordance with the Service Level Agreement (SLA) and Turn-around Time (TAT)
• Conduct duplicate checks to prevent any duplicate processing of invoices.
• Perform call backs to vendors as a part of the verification process for bank details and fraud prevention measures.
• Proactively manage day-to-day client and vendor relationships, addressing queries professionally and in a timely manner.
• Generate and submit a weekly report detailing outstanding invoices to the client.
• Any other ad-hoc non-vendor task related to payment and associated processes that are assign by the Manager.

Key requirements:

• Possess 3 years  to 4 years of experience in invoice management is a MUST and preferably in a client-service environment.
• Knowledge on using NetSuite tool or any similar Invoice or AP Management tool is a MUST and the candidate must be able to take up this work independently with minimal training provided.
• Focused and meticulous, with a keen eye for detail.
• Able to work under time pressure in a fast-paced working environment.
• Able to multitask and manage multiple priorities that often has deadlines imposed.
• A fast learner who can adapt to changes and be flexible in accepting changes whenever is required on the job.
• Take personal responsibility and ownership of the work that has been assigned and has 0% error tolerance.
• Excellent interpersonal, written, and verbal communication skills in English are essential as you will need to have liaison with the external clients.
• Collaborative team-player working in a dynamic organization and able to build bridges between different stakeholders within the organization.
• Possess positive attitude towards solving problems and ability to think out of the box.
• Possess a bachelor degree in any related field of study that relates to the above job key responsibilities requirement.

Company Benefits:

At our Malaysia office, we believe in putting our employees’ well-being first We offer a flexible hybrid working arrangement.

Additionally, we provide comprehensive medical insurance and dental coverage, wellness reimbursement, and competitive leave entitlement to support your well-being and time to recharge or explore your passions out of work.

As advocates of continuous learning and professional development, we provide an internal mentorship program and reimburse professional membership fees for certifications like job related such as ICSA, CPA, STEP, ACCA, MIA etc. in ensuring you stay ahead in your field.

If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey