Senior Accounts Executive

Found in: Talent MY C2 - 1 week ago

Kuala Lumpur, Malaysia the Hive Full time

SENIOR ACCOUNT EXECUTIVE

The Flexi Group is a collection of beautifully designed flexible workspace brands with spaces across Asia Pacific and Australia. Our brands include The Hive, Common Ground and The Cluster, each bringing our community a unique member experience. We build, nurture and expand a community of professionals, serving as a hub for connection and collaboration for businesses.

Our mission is to inspire meaningful connections by building a second home where members become friends, and ideas become reality.

We’re looking for people who want to make a meaningful impact on people’s workplace experience and someone who thrives in a collaborative setting. Take the next step in your career, join The Flexi Group’s dynamic team and become a part of the community.

A DAY IN THE LIFE OF

We are looking for an ambitious and driven Senior Account Executive whose values align with our TEAM; standing for Together, Extra-mile, Accountable and Mindful. The Senior Account Executive works closely with the Regional Head of Finance and the Finance and Operations to ensure the smooth running of the day-to-day financial transactions, such as processing payments and maintaining cost reports and invoices. The core focus of the team is to maintain the financial health of the business, and it's the Senior Account Executive's role to supervise the team and ensure that reports are prepared in a timely manner.

ROLE AND RESPONSIBILITY

  • Prepare daily ad-hoc invoice issuance (AE approval, initial invoice, event invoice, etc).
  • Daily assistance with operation queries (members' statements, transfer forms, etc.).
  • Prepare daily invoice posting and transfer form approval.
  • Verify OR and post twice a week.
  • Prepare for Bi-weekly cash flow projection.
  • Prepare member’s deposit refund(monthly).
  • Prepare monthly landlord reconciliation report.
  • Verify monthly sales communication report.
  • Prepare monthly recurring billing.
  • Assist in updating Balance Sheet Notes.
  • Assist with ageing and deposit cleaning.
  • Assist with monthly CFS interco transactions.
  • Assist with monthly QS & JVQS checking.
  • Support the Malaysia AR Finance Team from time to time.
  • Build solid relationships and give financial support across all departments and to vendors.
  • Perform invoice billing and liaise with the operation team in resolving billing issues.
  • Responsible for daily accounting operations including AR/AP, general journal entries, cashflow projection, OR, bank reconciliation, bills and payments
  • Responsible for reviewing all invoices, ageing, external stakeholder's payments, refunds, present value and interco transactions
  • Prepare monthly landlord reconciliation report, financial operations report
  • Monitor cashflow position and forecast with division inputs on a need basis so as to provide timely and bi-weekly update.
  • Assist in month-end closing and provide timely management reports
  • Assist on quarterly GST report
  • Liaise with internal stakeholders for monthly actual cost incurred
  • Prepare balance sheet and P&L statements and ensure the accuracy of all data
  • Liaise with external and internal auditors and taxation advisor

Requirements

  • Three to Five years experience in a customer-facing leadership position, ideally within sales and events.
  • Personable with strong verbal and written communication.
  • Exceptionally organised with the ability to multitask.
  • Thrives under pressure and solution-oriented.
  • University Degree is an advantage.
  • Proficient in basic computer skills.
  • Good business acumen.
  • Prior experience in coworking, real estate, or startup business would be an advantage.
  • Fluent in English.

Benefits

  • Competitive salary reflective of your growth
  • Variety of discounts across our growing industry partners
  • A comprehensive training academy to support your growth and longevity with us
  • Education allowance to support external training 
  • A fun, dynamic working environment, working with a diverse, world-class team
  • Regular team and community events based on our four event pillars; Business, Community-building, Entertainment and Wellness
  • An extra day of leave to celebrate your birthday
  • An annual dedicated day to volunteer at a charity of your choice
  • Two days Flexcation a year, used to extend your time away by working in any of The Flexi Group locations 

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