Secretary (To Gm)
3 months ago
Kampung Baharu Nilai, Negeri Sembilan, Malaysia
NILAI SPRINGS RESORT SDN BHD
Full time
JOB DESCRIPTION:
- Provide secretarial support to the GM and assist him with the daily duties in the Executive Office.
- Receiving and screening phone calls and redirecting them to GM when appropriate.
- Handle confidential documents ensuring they remain secure.
- Compile, transcribe, and distribute minutes of meetings.
- Handling all secretarial work for the Executive Office and the GM.
- Maintain discretion and confidentiality of the Executive Office and the GM per se.
- Promptly replying to all correspondence without constant supervision.
- Coordination with all HODs for various official reasons.
- Coordination/follow-ups with departments on daily complaints, night reports, requisitions, cheques etc.
- Coordination with HODs for the monthly report.
- Responsible to collate any information requested by the GM and provide him as and when requested.
- Handle and distribute incoming and outgoing mails.
- Handle incoming parcels and other materials.
- Prepare letters, memos, and other documents using Microsoft word as requested by GM.
- Operate standard office equipment other than computers such as telephone, fax, photocopier, laminating machine, binding machine and all other electronic peripherals.
- Document and communicate all guest requests/complaints to appropriate personnel.
- Compile and compute the monthly Guest Comment Reports for the GM and Management Meeting.
- Organize and coordinate meetings as requested by the GM.
- Maintain schedules and calendars of the GM.
- Arrange and confirm appointments after consulting with the GM on his availability.
- Coordinate the flow of information professionally both internally and externally.
- Operate office equipment and also manage the Executive Office space effectively.
- To always adhere to personal grooming as per the standards laid down by the hotel and maintain high standards of grooming.
- In addition to the above functions, any other assignment/job given by the superior authority occasionally or on a daily basis is to be performed.
JOB REQUIREMENTS:
- Possess at least Diploma in Secretary or equivalent.
- Proven work experience as a Secretary or Administrative Assistant.
- Excellent written and verbal communication skills.
- Experience maintaining and prioritizing a manager's calendar
- Multi-tasking and time management capability.
- Organized, integrity and professionalism.
- Proficiency in MS Office (Word, Excel & Powerpoint).
- Knowledge of specific software programs used within your organization.
- Ability to work independently.
Job Types:
Full-time, Permanent
Salary:
RM2, RM2,500.00 per month
Benefits:
- Free parking
- Health insurance
- Maternity leave
- Meal provided
- Professional development
Schedule:
- Day shift
Supplemental pay types:
- Overtime pay
Ability to commute/relocate:
- Nilai: Reliably commute or planning to relocate before starting work (required)
Experience:
- Secretary & Administration: 2 years (preferred)
Language:
- Good English written and verbal (preferred)
