Conveyancing Legal Secretary

2 weeks ago

Kuala Lumpur, Kuala Lumpur, Malaysia AS White Global Pty Ltd Full time

THE OPPORTUNITY


Our partner, an Australian law firm that focuses on Property Law, Wills & Estates, and Intellectual Property, and has been around for 40 years, is hiring for competent
Conveyancing Legal Secretary The team has served the needs of many clients by focusing on a friendly, professional & efficient service.

They pride themselves on their relationships with clients and their ability to provide a seamless and efficient service

We are looking for a specialized
Conveyancing Legal Secretary to undertake a variety of administrative and clerical tasks. The role reports directly to the Senior Legal Secretary, Senior Lawyer and Managing Principal of the Firm.

KEY RESPONSIBILITIES

  • Setting up a file on the system
  • Ordering searches for Contracts of Sale
  • Preparing written advice to go out to clients on Property Purchases
  • Sending Clients a list of questions to prepare Contracts of Sale and putting together Contracts of Sale in Adobe Pro
  • Working on file post exchange of contracts which involves creating documents, sending to client, preparing PEXA workspace, ordering enquiries
  • Creation of PEXA workspace for other property documents that need to be lodged
  • Review of settlement figures for sale of properties
  • Preparation of settlement figures for the purchase of properties
  • Making/adjusting calendar appointments using Outlook and arranging Team meetings
  • Weekly preparation of SCORECARD which will then be sent to the Principal
  • Weekly, monthly, quarterly, and annual financial reports to Principal (through SILQ)
  • Attending morning and afternoon Teams meetings every day

SKILLS, EXPERIENCE & QUALIFICATION

  • Bachelor's degree in relevant field
  • With at least 3 years of experience as Legal Assistant or equivalent
  • Excellent communication skills both oral & written
  • Excellent timemanagement skills to organize and coordinate multiple matters
  • Proficiency in Microsoft Office and other office productivity tools, including MS Word, MS Excel and MS Outlook
  • Discrete, flexible team player willing to work efficiently and effectively to complete tasks
  • Adaptable and proactive team member who takes initiative with their work
  • Has strong sense of accountability

ASW OFFERS

  • A diverse, inclusive, and supportive company culture.
  • Competitive remuneration.
  • Opportunity to collaborate and work with global clients and stakeholders.
  • Medical benefits.
  • Great Paid Leave entitlements.
  • Team outings, travel opportunities, company parties/events, and other exciting activities.
  • Exposure to an international environment, working with people across Malaysia, Vietnam, the Philippines, and Australia.
  • Industry and rolerelated training.
  • Ongoing career opportunities.
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