Personal Assistant to Managing Director

1 week ago


Kuantan, Pahang, Malaysia GOLDEN MINERAL SDN BHD Full time

DUTIES & RESPONSIBILITIES:

  • Manage Director's electronic diary, assessing priority of appointments/reallocation as necessary, assist on daily activities and in-house or external events.
  • Manage Director's travel, transport and accommodation arrangement (including visas) for business or personal trip.
  • Process Director's correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
  • Coordinate and ensure smooth arrangement of Director's movement schedule with his personal driver
  • Maintain Director's office systems, including data management and filing.
  • Organize, coordinate and oversee event, meeting, luncheons, and conference
  • Maintain records of Director's contacts, liaise with staff, suppliers and existing clients or prospect client
  • Acting as a first point of contact and deal with mail, correspondence, visitors or phone calls
  • Assist Director in researching and following up with action on matters which fall within the Director's responsibility - chasing responses, triggering follow-up action.
  • Produce documents, briefing papers, reports and presentations for the Director.
  • Organize meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
  • Assist to manage and maintain Director's maintenance tasks, such as ensuring personal appointment, bill payments, oversee cleaner and gardener's duty in order and etcetera.
  • To assist with general administration task i.e. office maintenance, sort mail/, write general correspondence, screening calls.
  • To liaise professionally and strict confidential and time sensitive operational and administrative support in accurate and flexible manner with all levels of management, department, and business associates.
  • To undertake other special assignments, ad-hoc functions and related duties as and when required by Superior.

Salary:
RM3, RM5,859.99 per month

Schedule:

  • Day shift

Ability to commute/relocate:

  • Kuantan: Reliably commute or planning to relocate before starting work (required)


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