Workshop Clerk

1 To assist manager/supervisor or any other designated person as determined by the company on all site administrative matters and correspondences

2 To implement all policies, activities, procedures, instruction as relevant and required by the Quality System

3 To manage, maintain storage and update stock card/fuel records the construction materials, spare parts, and fuel at Workshop from time to time.

4 To do the stock inventory for SMC materials and Workshop spare parts by monthly basis.

5 Report the status of Vehicle/Machinery/Asset for timely action on weekly basis.

6 Issue the Purchase/Service Requisition Form (PSR) upon request by the Workshop Supervisor or other Workshop team and liaise with Purchasing Department accordingly.

7 Issue the Repair/Maintenance Requisition Form (RMRF) and Service Report Form (SRF) for any logged Vehicle/Machinery Condition report from site admin and work closely with Workshop team accordingly.

8 Submit all correspondence form to HQ Office in a timely manner. (PSR, GRN, RMRF, VMC, SRF, ITF, WODR, D/O, Invoice, etc)

9 Prepare, manage and submit respective reports as instructed by Management in a timely manner. (Weekly report, Asset Masterlist Reports, Preventive maintenance report, etc)

10 To prepare and maintain proper organization of filing system, storage of documents and information for easy traceability (digital or hardcopy)

11 Prepare, verify, and manage the employee timesheet, attendance, overtime works and other employee's data records (daily, weekly and monthly basis) while reporting to respective Site Superior accordingly.

12 Assist Workshop team to liaise with HR, Admin and Account related matters (E

g:
Employee advance, passport, permit, Travel expenses, Claim form etc).

13 To submit the utilities records to Admin Department on monthly basis (SESCO & LAKU).

14 To order, manage and maintain the materials/service of the inventory for Site Office supplies includes the electronics equipment.

15 Working cooperatively with other departments and ensuring compliance to all timeframe.

16 Miscellaneous clerical work that may include making copies, scanning, filing, errands, etc.

17 To execute any other duties as and when required by immediate superior and management.

Schedule:

• Monday to Friday
• Weekend jobs

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