Project Coordinator

2 weeks ago

Subang Jaya, Selangor, Malaysia Systems Electronics & Engineering Sdn Bhd Full time

Position Overview:

Key Responsibilities:

Project Planning and Coordination:

  • Assist in the development of project plans, timelines, and budgets in collaboration with project managers.
  • Coordinate project activities, meetings, and resources to ensure smooth execution and adherence to deadlines.
  • Act as a liaison between project teams and stakeholders, facilitating communication and ensuring alignment on project objectives.

Documentation and Reporting:

  • Maintain accurate project documentation, including meeting minutes, action items, and project status reports.
  • Prepare and distribute regular progress reports to stakeholders, highlighting achievements, milestones, and potential risks.
  • Ensure project files and documentation are organized and accessible to team members as needed.

Resource Management:

  • Assist in resource allocation and scheduling to ensure optimal utilization of team members and resources.
  • Monitor project budgets and expenditures, tracking costs and expenses against approved budgets.
  • Identify resource constraints or conflicts and collaborate with project managers to resolve them effectively.

Quality Assurance and Compliance:

  • Support quality assurance efforts by monitoring project deliverables and ensuring compliance with established standards and requirements.
  • Conduct periodic reviews and evaluations to identify areas for improvement and implement corrective actions as needed.
  • Ensure project activities adhere to company policies, procedures, and regulatory requirements.

Risk Management:

  • Identify potential risks and issues that may impact project timelines or outcomes, and work proactively to mitigate them.
  • Assist in the development of risk management plans and contingency strategies to address project uncertainties.
  • Communicate effectively with project teams to raise awareness of potential risks and facilitate risk mitigation efforts.

Qualifications:

  • Bachelor's degree in Business Administration, Project Management, or related field.
  • Proven experience in project coordination, administration, or related roles.
  • Strong organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously.
  • Excellent communication skills, both written and verbal, with the ability to interact professionally with stakeholders at all levels.
  • Proficiency in project management software and tools, such as Microsoft Project, Asana, or Jira.
  • Ability to work effectively in a fastpaced, deadlinedriven environment while maintaining a high level of accuracy and attention to detail.
  • PMP certification or equivalent is a plus.

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