Project Management Officer

1 week ago

Kuala Lumpur, Kuala Lumpur, Malaysia World Scout Bureau Full time

Reports to:
Senior Manager, Grant Management

Duration: 18 months (linked to specific project funding), with the possibility for renewal

Location:
Kuala Lumpur (local hire preferred)

**Summary
**The Project Management Officer (PMO) is responsible for streamlining project management

methodologies across various funded projects managed by World Scouting. This role includes

management methodologies, monitoring overall portfolio budgets, tracking project statuses,

planning resources, and ensuring compliance with reporting requirements.

The Global Support Center oversees the implementation of various large-scale projects funded by

institutional and corporate donors.

The position requires a significant degree of collaboration with other colleagues and stakeholders.

The PMO will serve as the link between the different colleagues responsible for the content

management of various projects, and the project management methodology being implemented

and streamlined. This role will ensure that the implementation of the projects it is responsible for

follows the donor commitments based on grant agreements.

**Responsibilities

Ensure compliance with donor requirements - monitoring and financial management

  • Define, implement, and maintain a process to capture and monitor project costs (including
deviations and planning) and take appropriate measures.

  • Oversee project budgets, ensuring proper financial monitoring and alignment with donor
requirements.

  • Collaborate with finance teams within the framework of budgetary processes.
  • Ensure proper followup of procedures and deliverables to meet quality standards and
specifications.

  • Manage project documentation and administrative tasks, including meeting reports,
invoices, financials, planning, and forecasting.

  • Identify, assess, and manage risks and mitigators to ensure successful project delivery.

Quality reporting

  • Lead the project reporting for specific funded projects, including liaising with relevant
project teams.

  • Ensure all reporting is submitted to donors on time and to a high standard. Oversee
project budgets, ensuring proper financial monitoring and alignment with donor

requirements.

Review and implement project management methodology

  • Act as the guarantor of the project management methodology, ensuring its consistent
  • Ensure that the methodology is applied and respected by all project teams.
  • Develop and evolve reporting processes to provide stakeholders with clear and consistent
updates on project status and progress.

  • Optimise resource utilisation to maximise project outputs and efficiency.
  • Define and implement a capacity management process to ensure the organisation's ability
to deliver projects, plan resources, and identify potential issues.

  • Manage relevant stakeholder expectations and ensure consistency of engagement
throughout project delivery.

  • Maintain regular communication with stakeholders to keep them informed of project
progress, issues, and changes.

  • Identify opportunities for process improvements and implement best practices in project
management.

**Job requirements
**Qualifications and experience
or strategic coordination.

organisations, with a particular involvement in project management, experience in youth sector,

local institutions/civil service, or development or aid.

Language:
Oral and written English fluency is required.

Knowledge and skills

  • Be very familiar with largescale, complex funded programmes and projects.
  • Be autonomous and able to lead projects and workshops independently.
  • Demonstrated stakeholder management experience, including the ability to recognise and
respond to stakeholder needs and preferences in a helpful and sensitive manner.

  • Ability to manage competing priorities effectively to ensure work stays on track and
stakeholder needs are met.

  • Ability to consistently fulfil commitments in a timely and highquality manner.
  • Able to adapt communication style to effectively engage with diverse groups, cultures, and
situations.

  • Understand the importance of sharing relevant information promptly and through
appropriate channels to support colleagues and stakeholders.

  • Ability to work across teams and locations, including remote working in international
settings.

  • Recognises the impact of their own performance on operations and goals.
  • Experience in compiling comprehensive and accurate reports using an analytical approach.
  • Strong computer literacy with expertise in digital tools and data analytics, including project
portfolio management (PPM) tools.

  • Understanding of the work environment at nonprofits and youth organisations.
  • Experience with or knowledge of how similarly structured organisations implement projects
(desirable).

  • Ability to coordinate and support volunteers.

Personal qualities

  • Shows cultural sensitivity and adaptability in diverse international environments.
  • Meticulous problemsolving skills and attention

  • Project Management Officer

    1 week ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Glints Full time

    We are seeking a dynamic and experienced Project Management Officer to join our client's team. As a key player in the project management function, you will play a crucial role in ensuring project success by analyzing, monitoring, and controlling various aspects of project deliverables.Key Responsibilities: Analyze, monitor, and control project compliance...

  • Project Management Office

    1 week ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Agensi Pekerjaan Ideal Reliance Sdn Bhd Full time

    Our client is a Regional Delivery Centre (RDC) that centralizes IT supply capabilities in the Asia Pacific region to deliver an exceptional customer experience. With the continuous business expansion, they are seeking a highly motivated and organized Project Coordinator to join their Transition Management Office based in Kuala Lumpur.**What You Will Do: - *...

  • Assistant Project Manager

    1 week ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Prestige Management Services Consultant Full time

    Location:Ampang Area, Kuala LumpurResponsibilities: Assist the project manager in planning, executing, and monitoring MEP projects, with a focus on high voltage systems (11kV and above). Coordinate with internal teams, subcontractors, and suppliers to ensure timely delivery of project milestones and objectives. Conduct regular site inspections and quality...

  • Admin

    1 week ago

    Kuala Lumpur, Kuala Lumpur, Malaysia TNO Project Management Sdn Bhd Full time

    Administrative assistants perform administrative and office support for supervisors. They perform a variety of tasks, such as answering telephone calls, receiving and directing visitors, ordering office supplies, maintaining the office facilities running smoothly, and ensuring that equipment and appliances work properly. Project management for new Petrol...

  • Project Management Officer

    1 week ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Kamlax Global Technologies SDN BHD Full time

    Job Title: Project Manager OfficerJob Type: 24 Months, ExtendableJob Location: Petaling Jaya Develop and execute a comprehensive strategy for system technology upgrades, aligning with organizational goals and objectives. Assist crossfunctional teams in the planning, design, and implementation of technology upgrades, ensuring alignment with business...

  • Project Manager

    1 week ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Prestige Management Services Consultant Full time

    Location: Ampang Area, Kuala LumpurWe Offer: Competitive compensation and benefits package. Great working environment and team atmosphere. Career development opportunities.Responsibilities: Coordinate and oversee all aspects of construction projects from inception to completion. Manage project budgets, timelines, and resources effectively. Ensure compliance...

  • Intern - Project Management

    1 week ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Bolttech Management Limited Full time

    As a bolttech internYou will be working with the Project Mgmt. Team located in Malaysia.You will have the opportunity to Assist Project Managers on bolttech's projects from Project Planning until closure. This may include scheduling, reporting, coordinating with project stakeholders etc. Manage / Coordinate suitable bolttech project (if available during the...

  • Project Executive

    1 week ago

    Kuala Lumpur, Kuala Lumpur, Malaysia GENO Management Full time

    Position : Project ExecutiveSalary : RM 3,300 - RM 3,500Location : Medan 28, Old Klang RoadWorking Hour : 9.00 am pm / Monday - Friday Approach developers to bring in projects and build company project portfolio Liaising with developers on project matters Regularly assist agents on project matters Ensure project info is always up to date Organize leader...

  • Project Manager

    1 week ago

    Kuala Lumpur, Kuala Lumpur, Malaysia TC Management Services Corporation Sdn Bhd Full time

    Responsibilities: Plan, direct, coordinate and lead activities of the projects designated to ensure they are completed within budgets and schedules while meeting user needs, business objectives and design guidelines. Liaise with user, consultants, authorities, contractors and other relevant departments to ensure the project deliverables are on time, within...

  • Project Manager

    1 week ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Prestige Management Services Consultant Sdn Bhd Full time

    Responsibilities: Coordinate and oversee all aspects of construction projects from inception to completion. Manage project budgets, timelines, and resources effectively. Ensure compliance with all relevant regulations and safety standards. Liaise with clients, contractors, and other stakeholders to ensure smooth project execution. Provide leadership and...

  • Project Manager, Infrastructure Delivery-1

    1 week ago

    Kuala Lumpur, Kuala Lumpur, Malaysia FWD Group Management Holdings Limited Full time

    Project Manager, Infrastructure Delivery-1About FWD GroupFWD Group is a pan-Asian life insurance business with approximately 11 million customers across 10 markets, including some of the fastest growing insurance markets in the world. Established in 2013, FWD is focused on making the insurance journey simpler, faster and smoother, with innovative...

  • Project Manager

    1 week ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Agensi Pekerjaan Times Management Consultancy Sdn Bhd Full time

    Job Descriptions: - Reporting to Senior Project Manager/Director Independently handle toptier Residential, Commercial, Hospitality projects from design concept to site supervision/coordination. Initiate and develop inspirational story/mood boards based on the project brief, from a concept to a visual, tangible spatial proposal. Assist Senior Project...

  • Project and Programme Management Officer

    1 week ago

    Kuala Lumpur, Kuala Lumpur, Malaysia HSBC Full time

    Job descriptionWhy join us:Some careers grow faster than others.If you're looking for further opportunities to develop your career, take the next step in fulfilling your potential right here at HSBC.Global Finance is integral to HSBC's purpose and strategy, playing a valued role in managing costs and deploying capital in the most effective way. Our global...

  • Project Executive

    1 week ago

    Kuala Lumpur, Kuala Lumpur, Malaysia GENO Management Full time

    Position: Project ExecutiveSalary range: RM3,000- RM4,000Working Hours: 9am - 6pm; Monday - FridayLocation : Old Klang Road Kuala Lumpur Approach developers to bring in projects and build company project portfolio Liaising with developers on project matters Regularly assist agents on project matters Ensure project info is always up to date Organize leader...

  • Assistant Manager, Project Management Office

    1 week ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Malaysia Airlines Full time

    Reports To Senior Manager, Project Management OfficeRole Purpose Lead, coach and provide support, tactical coordination and monitoring for all programmes and initiatives carried out for all the departments under Airlines Business (AB) Vertical to ensure its proper closure and successful implementation.Key Accountabilty Support Airlines Business Vertical to...

  • Project Management Officer

    1 week ago

    Kuala Lumpur, Kuala Lumpur, Malaysia MHNexus SDN BHD Full time

    QUALIFICATION REQUIRED (In terms of education, training, skills or experience) Bachelor in Technology, Engineering or Project Management fields Required language(s): Bahasa Malaysia, Bahasa English or other dialects Fresh graduate or 1 years of working experience in the related field Wiling in communicating with users, other technical teams and management to...

  • Project Management Office

    1 week ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Power IT Services Full time

    Mandatory requirements:Spoken Mandarin/Cantonese, read & write is highly favoured.Must have domain experience in wealth (forex & payments)Strong stakeholder management skills, experience working with business stakeholders across multiple countries ability to convince and influence stakeholders towards a business decisionStrong excel skills,...

  • Project Manager

    4 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Randstad Malaysia Full time

    about the jobWe are seeking for experienced Project Manager/Senior Project Manager to lead the development, planning, and execution of large-scale/rooftop solar projects. The successful candidate will be responsible for managing project teams, ensuring project quality, safety, and environmental compliance, and maintaining effective client relations.This role...

  • Project Manager

    1 week ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Randstad Malaysia Full time

    about the jobWe are seeking for experienced Project Manager/Senior Project Manager to lead the development, planning, and execution of large-scale/rooftop solar projects. The successful candidate will be responsible for managing project teams, ensuring project quality, safety, and environmental compliance, and maintaining effective client relations.This role...

  • Project Manager

    3 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Randstad Malaysia Full time

    about the jobWe are seeking for experienced Project Manager/Senior Project Manager to lead the development, planning, and execution of large-scale/rooftop solar projects. The successful candidate will be responsible for managing project teams, ensuring project quality, safety, and environmental compliance, and maintaining effective client relations.This role...